_{05th February, 2026}

Job Title: Administrative Specialist
Location: Houston, TX (Onsite)
Schedule: Monday-Friday | 8:00 AM - 5:00 PM
Employment Type: Temp-to-Perm
Start Date: ASAP
Role Summary
The Administrative Specialist serves as the first point of contact for employees, visitors, customers, and vendors while providing comprehensive administrative and operational support across the organization. This role is highly visible and plays a critical part in creating a welcoming, professional, and service-oriented environment. The ideal candidate is bilingual (English/Spanish), personable, adaptable, and thrives in a fast-paced, ever-changing setting.
Key Responsibilities
Front Desk & Office Support

• Serve as the primary point of contact for visitors, employees, customers, and vendors
• Greet all individuals with a friendly, professional, and helpful demeanor
• Answer and route incoming phone calls efficiently
• Maintain a clean, organized, and welcoming front desk and common areas
• Receive, sort, and distribute mail and packages

Administrative & Operational Support

• Provide administrative support to leaders and teams across multiple departments
• Assist with calendar management, meeting coordination, and conference room scheduling
• Support meeting logistics, including catering setup and breakdown
• Create and submit purchase orders and requisitions (training provided)
• Assist with expense report preparation and submission
• Manage office-related Amazon orders and general supply coordination

Facilities & Coordination

• Coordinate with facilities and vendors regarding office needs and service requests
• Assist with utility coordination and facility-related tickets as needed
• Support miscellaneous office tasks, including event setup and seasonal changes

HR & Cross-Functional Support

• Collaborate with HR on onboarding and administrative projects
• Assist employees with basic administrative needs such as copying, emailing, and faxing
• Serve as a positive ambassador of the organization's culture

Required Qualifications

• Bilingual in English and Spanish (required)
• High school diploma or equivalent
• Strong computer skills with working knowledge of Microsoft Office (Word, Excel, Outlook)
• Comfortable learning new systems and tools
• Excellent verbal and written communication skills
• Highly organized with the ability to multitask and adapt to changing priorities
• Friendly, upbeat, approachable, and service-oriented personality
• Professional demeanor with the ability to interact with individuals at all levels of the organization

Physical & Work Requirements

• Prolonged periods of sitting and working at a computer
• Ability to lift up to 15 pounds occasionally
• Onsite presence required

Why This Role
This is an excellent opportunity for a candidate who genuinely enjoys helping others and being at the center of daily operations. The position offers exposure to multiple departments, a dynamic day-to-day environment, and strong potential to convert to a permanent role based on performance and business needs.
ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.
At ttg, "We believe in making a difference One Person at a Time," ttg OPT.

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