_{04th September, 2025}

Administrative Secretary #1035656
Job Description:
Duties:           

• Under direct supervision from a leader on the Leadership Salary Plan grade up to and including M07, performs secretarial duties such as typing routine correspondence and forms, maintaining files, distributing mail, and so forth.
• Work is planned and checked by supervisor.
• Uses discretion and judgment when screening visitors and telephone calls, making necessary grammatical or spelling changes in correspondence, and organizing own work load to meet established priorities.
• Types memos, correspondence, reports and various routine forms, and makes changes in grammar, punctuation or spelling as needed.
• Organizes workload to comply with deadlines and established priorities.
• Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth.
• Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages.
• Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures.
• Maintains department calendar.
• Schedules meetings and appointments.
• Makes routine travel or conference arrangements as necessary.
• Opens, sorts, records and distributes mail.
• Posts information to records and logs, maintains established files, and prepares various adhoc reports according to directions from supervisor.
• Performs related general office duties, such as monitoring and ordering standard supplies, operating office copier, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth.
• May be responsible for performing duties such as typing patient related documents, gathering information from patients to relate to physicians, maintaining patient files, and scheduling patient for surgery, tests and appointments. Performs other related duties as assigned or requested.
• Skills:
• Literacy and experience working with Microsoft Software Programs required.
• Previous experience scheduling appointments/maintaining calendars preferred.
• Interpersonal skills necessary in order to communicate effectively with callers and visitors, and provide information requiring ordinary courtesy and tact.
• Ability to distribute departmental mail and other materials.

 
Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the Customer Service Policy and summarized below:

• Communication
• Ownership
• Understanding
• Motivation
• Sensitivity
• Excellence
• Teamwork
• Respect

 
Must practice the customer skills as provided through on-going training and in-services. Must possess the following personal qualities:

• Be self-directed
• Be flexible and committed to the team concept
• Demonstrate teamwork, initiative and willingness to learn
• Be open to new learning experiences
• Accepts and respects diversity without judgment
• Demonstrates customer service values

 
Education:    

• Requires a high school diploma or G.E.D. equivalent.
• One (1) year of experience within an office setting preferred.

 
Key Responsibilities:

• Provide administrative support to leadership and team members.
• Schedule and set up meetings; book rooms as needed.
• Order catering for meetings and events.
• Assist with booking hotels, parking vouchers, and travel arrangements.
• Coordinate symposiums and events (100-150 attendees)
• Create flyers and assist with event materials
• Maintain calendars and meeting logistics
• Communicate effectively with the team and external partners

 
Required Qualifications:

• Minimum 5 years of secretarial or executive assistant experience
• Familiarity with a hospital or research setting
• Strong organizational and time-management skills
• Proficient in Microsoft Office Suite
• Excellent communication and interpersonal skills
• Ability to take initiative and work independently

 
Preferred Skills:

• Background in supporting research departments or scientific teams

 
 
Additional Info:
 
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is financially strong, privately held company that is 100% consultant and client focused.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
Follow us on Twitter: https://twitter.com/fasttekglobal
Follow us on Instagram: https://www.instagram.com/fasttekglobal
Find us on LinkedIn: https://www.linkedin.com/company/fasttek
You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
 
AI & Hiring Disclosure
We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.
All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.
If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.
Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.
To learn more or exercise your rights, please contact us at info@fasttek.com.
 

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