_{30th April, 2026}

Administrative Assistant (Operations & HR Support)
Location Hialeah, FL
Type of Work In Office
Schedule Full-time | Monday to Friday
Type of Contract Direct Hire
Pay Rate $55,000
  
Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support executive leadership within a fast-paced food manufacturing environment. This role combines executive support, operations coordination, and light accounting responsibilities. The ideal candidate will be comfortable working cross-functionally with production, warehouse, and accounting teams while maintaining strong communication with external clients.
  
Responsibilities and Duties

• Provide administrative support to the President and management team, including drafting emails, memos, and internal/external communications
• Manage and prioritize the executive's calendar, scheduling meetings and handling sensitive matters with discretion
• Serve as the main point of contact for client communications
• Maintain accurate records related to production, products, and testing
• Support production planning activities, including batch scheduling and raw material reporting per purchase orders
• Analyze and track production metrics such as weights, yields, and efficiency
• Assist with closing production cycles, including output analysis, packing lists, and final invoicing to clients
• Generate financial and operational reports using QuickBooks
• Coordinate activities between production, warehouse, and accounting teams
• Support procurement analysis and purchasing planning
• Assist with basic HR functions, including workforce planning and coordination
• Perform additional administrative and operational duties as needed

Requirements 

• Experience in administrative support, operations, or similar roles
• Strong knowledge of QuickBooks and basic accounting functions is a must 
• Bilingual (English & Spanish) is a must
• Advanced Microsoft Excel skills is a must 
• Understanding of manufacturing or food production environments is preferred
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong organizational, analytical, and problem-solving skills
• Excellent communication and interpersonal skills

Skills 

• Attention to detail and high level of accuracy
• Strong time management and multitasking abilities
• Team-oriented with a proactive mindset
• Ability to work independently and take initiative
• Strong written and verbal communication skills  

At ttg, “We believe in making a difference One Person at a Time,” ttg OPT.

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