_{04th February, 2026}

Do you have law firm operations and organizational experience?  Would you like to work with a highly regarded law firm on a temp to possibly perm basis?   If so, R & W Group has a great new opportunity!  One of our favorite law firm clients is looking for an Office Services Coordinator to join the NYC office.  This is an in-office position.     In this role, you would be integral to the smooth operation of the NY office and would work under the supervision of the Director of Office Services to support the NYC office's administrative needs.  The position is ideal for someone with strong administrative, organizational, and problem-solving skills who takes great pride in their work. 
 
You would provide administrative support across the office in various areas, which include:
 
Duties and Responsibilities:

• Serve as the face of the office, greeting visitors and being a resource for all NYC office employees
• Organize and maintain pantry inventory, ordering supplies when needed, overseeing deliveries, resolving order issues
• Ensure all common areas are kept neat, clean, stocked, and operational
• Manage all aspects of meeting coordination and preparation
• Oversee office hoteling system (until office move in late summer 2026)
• Maintain a system for sorting, tracking, and ensuring timely sending, receipt, and distribution of all mail and packages
• Administer all building and space related matters, including security card access, liaising with building management, and overseeing office repair work
• Coordinate with the Firm's IT department and/or local resources to address technology issues and provide troubleshooting support for IT problems in the office as needed
• Organize and maintain the copy room, ensuring supplies are ordered, organized, and in stock
• Organize and manage weekly in-office meals and other food deliveries
• Assist the NYC HR Generalist to organize and manage NYC office events
• Coordinate with vendors as needed for inspections, repairs, deliveries and orders
• Assist with employee onboarding and offboarding
• Assist with planning and execution of various tasks related to office relocation in late summer 2026
• Serve as back-up to the Firm's current receptionists to answer, screen, and forward incoming phone calls (as needed)
• Other administrative tasks as assigned

 
Preferred Qualifications:

• At least two years of experience working in an office-setting strongly preferred
• Strong customer service mindset and can-do attitude
• Excellent organizational skills with ability to handle the competing priorities of multiple regular tasks and special projects
• Ability to communicate effectively with colleagues, clients, and vendors
• Detail oriented and team player
• Proactive approach to suggesting process improvements and office enhancements
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook; comfortable with learning new systems
• High School or Equivalent

 
Schedule:
Monday through Thursday, 8:30 a.m. to 5:00 p.m., and Friday, 8:30 am to 2:30 pm.  Solid compensation of $35 - 41/hour as a contractor, depending upon experience.  If the position converts to an FTE, the expected annual salary for this non-exempt position is $65,000 - $75,000.  Great benefits including health insurance upon conversion to an FTE.  
 
To be considered for this opportunity, please submit a cover letter and resume.  Apply online or register with us at www.r-wgroup.com.   Fantastic team.  

Apply For Job