Fixed-term (3 months) with potential to become permanent

An established airline catering company based in the Auckland Airport Precinct is seeking a capable and motivated Accounts Payable Officer to join its finance team. Reporting to the Financial Accountant, this role forms part of a small, high-performing team responsible for managing accounts payable functions for a portfolio of more than 1,000 suppliers across New Zealand.

The successful candidate will oversee end-to-end accounts payable processes, ensure timely and accurate payments, and maintain strong financial controls. The role includes managing complex AP tasks & also providing guidance and support to three existing AP staff, contributing to the development of best practices within a fast-paced operational environment.

Key Responsibilities 

• Invoice Processing:
  • Receive, review, and verify supplier invoices for accuracy and compliance with purchase orders and contracts.
  • Match invoices with delivery notes and purchase orders.
• Payment Management:
  • Prepare and process weekly/monthly payment runs.
  • Ensure payments are made within agreed credit terms to maintain supplier relationships.
• Reconciliation & Reporting:
  • Reconcile supplier statements and resolve discrepancies promptly.
  • Assist with month-end closing and provide accurate AP reports to management.
• Compliance & Documentation:
  • Maintain accurate records of all accounts payable transactions.
  • Ensure adherence to company policies, food industry compliance standards, and financial regulations.
• Communication:
  • Liaise with suppliers and internal departments (procurement, production) to resolve invoice or payment queries.
  • Respond to supplier inquiries in a timely and professional manner.

Qualifications & Skills 

• Education:
  • Diploma or degree in Accounting, Finance, or related field preferred.
• Experience:
  • Minimum 2 years' experience in accounts payable or similar finance role.
  • Experience in a manufacturing/ food production or FMCG industry is an advantage.
• Technical Skills:
  • Proficiency in accounting software (e.g., SAP, Oracle, MYOB, or similar).
  • Strong MS Excel skills.
• Soft Skills:
  • Attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to work under pressure and meet deadlines.
  • Excellent communication and problem-solving skills.