_{14th January, 2025}

Are you an Office Manager with law firm experience?     Would you like to work with one of the top law firms in the US?  Do you live in the Boston area?   If so, R & W Group has a fantastic new opportunity!    One of our favorite international law firm clients is looking for an Office Manager in their Boston office to work closely with the partner head of the office to ensure smooth operations and office oversight.  In this role, you would be responsible for the administrative and operational aspects of the office and acts as liaison between Boston office leadership and firmwide departmental management to oversee local Administrative, Accounting, Human Resources, Talent, Marketing, and Operations related functions for the Boston Office. You would ensure consistent implementation and compliance of firm policies and procedures along with local statutory regulations, develops and implements systems and strategies for improving administrative productivity, and encourages positive employee communication and interaction, fostering a positive, non-discriminatory and harassment-free work environment.
Responsibilities include:
Administration
 

• Promoting firm culture and creating and fostering a cohesive office environment.
• Designing and implementing engagement programs (i.e., Staff Appreciation Week, Well-Being Week in Law, activities supporting D&I affinity months, informal gatherings, weekly office lunches, annual holiday party, etc.) to foster positive morale and opportunities for collaboration.
• Promoting and encouraging collegiality and effective communication and interaction.
• Serving as an energized leader and effective liaison between office leadership, firmwide management, and employees.
• Identifying and resolving areas of administrative concern.

 
Operations and Facilities
 

• Coordinating and implementing office moves, construction projects, and refurbs as necessary.
• Managing facility leases and vendor/service contracts in accordance with the firm’s standard practices.
• Coordinating with building management to ensure facility maintenance and safety.
• Maintaining safety, first aid, and disaster prevention programs in compliance with firm policies and procedures and current local, state and federal requirements.
• Overseeing inventory, procurement, and maintenance of furniture, equipment, and office supplies.
• Establishing and promoting participation in sustainability, conservation, and recycling programs.

 
Human Resources
 

• Overseeing local professional staff and outsourced entities as necessary.
• Coordinating professional staff recruitment and Human Resources development; including selection, orientation, training, counseling, and evaluation.
• Work closely with firmwide Human Resources and firmwide Talent to maintain Boston personnel and employment records.
• Administering employee incentives, evaluations, compensation, and benefits programs in compliance with the firm’s standard practices.
• Ensuring compliance with the firm’s human resources policies and procedures and current local, state, and federal statutory and regulatory requirements.
• Serving as an effective liaison between management and employees.

 
Finance & Accounting
 

• Monitoring office expenditures and entering monthly budget variances as well as preparing the annual and revised budget for the Boston office.
• Assisting Boston partners with billing and collections, in coordination with the billing team.

 
Qualifications:
 

• College degree or equivalent, directly applicable experience required.
• A minimum of three years' prior experience managing staff in a law firm environment preferred.
• Proficiency in all of the firm’s software (Adobe, Chrome River, time entry)
• Proficiency in Windows operating systems and Microsoft 365 Office Suite and/or related software. 
• Experience using databases (viRecruit, UKG)
• Ability to effectively work with all professional staff and attorneys in demanding, high stress situations.
• Familiarity with fundamental human resources policies and procedures, as well as current local, state, and federal statutory employment law requirements.
• Proficiency with legal terminology and standard legal procedures.
• Excellent administrative skills and strong database and Internet research skills.
• Ability to multitask and have a sense of urgency with the workload.
• Ability to work well in a team environment.
• Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
• Ability to strategically maintain financial/budgetary information.
• Effective leadership experience.
• Ability to be a change agent and drive new firm initiatives.
• Ability to demonstrate strategic focus.
• Possess exceptional judgement and professionalism.
• Ability to define goals and follow through to achieve results.
• Strong problem-solving skills and an ability to prioritize and manage time effectively.
• Excellent organization and communications skills, both oral and written.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Ability to handle a variety of tasks simultaneously.
• Exceptional client service both internal and external.
• Flexibility to work additional hours, as necessary.

 The anticipated base salary for this position is $120,000 to $145,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.  The firm offers comprehensive benefits including health insurance.   Apply online or register with us at www.r-wgroup.com.  

Apply For Job