_{05th June, 2025}

Do you enjoy working in a professional setting?   Do you have facilities or hospitality experience?  Would you like to work with one of the top law firms in the US?   If so, R &W Group has a great new opportunity.   One of our favorite law firm clients is looking for a Facilities Assistant in San Francisco.  In this role, you would perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support.  You would also perform Reception coverage from 4:30 pm to 6:00 pm and will provide coverage for the Receptionist during breaks, lunch and absences.  
 
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES 
Conference Services

• Stocks, cleans, and orders supplies for the kitchen and pantries.
• Assists with set-ups and catering for scheduled conferences and special meetings and coordinates conference room reservations.
• Assists with breakdown, removal and storage of all furniture and equipment at the conclusion of scheduled conferences and special meetings.

Office Supplies, Shipping, Postage

• Orders office supplies and manage the toner program.
• Assists with mail sorting, gathering, and delivery.
• Assists with shipping and receiving. Utilizes the firm’s tracking software for incoming packages. Coordinates and assists the firm’s attorneys and staff with all outgoing shipments.
• Sorts and stamps all outgoing mail using postage machine; goes to the post office as necessary.

Office Moves, Storage, and Maintenance

• Assists with internal moves to include but not limited to packing, moving furniture, and boxes. Sets up offices for new arrivals, transfers and visitors.
• Maintains all storage rooms where conference room furniture, supplies, moving equipment and other items are stored in an orderly fashion.
• Assists with loading, unloading and transporting furniture, equipment and other items from the firm’s storage.
• Assists with special ergonomic set-ups.
• Maintains the office appearance (i.e., lighting outages, carpet stains, safety issues, etc.)
• Performs the firm’s confidential shredding collection during regular business hours on a weekly basis. This includes the pick-up of the confidential recycling which must be placed in the shredding bins.
• Escorts various vendors that have business with the Operation Department as needed.

Reception

• Provides daily reception duties from 4:30pm to 6:00pm.  Also, provides coverage for the Receptionist during lunch, breaks and absences.  Reception duties include: greeting and directing visitors, reserving conference room bookings, as well as answering and directing telephone calls.

 QUALIFICATIONS

• A minimum of two (2) years of office experience and prior facilities/reception experience.
• A high school diploma is required.  
• Prior law firm experience preferred.
• Must be able to lift up to 75 lbs.; must be able to move furniture and other heavy items.
• Ability to operate general office equipment and perform general maintenance repairs.
• Basic Windows operating systems and Microsoft Office Suite knowledge.
• Must be self-motivated and able to plan and organize work.
• Ability to work effectively with all levels of the firm with tact and diplomacy.
• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
• Must be available to work alternate shifts as determined by the Manager.
• Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
• Flexibility and the ability to handle changing assignments.
• Flexible for overtime.
• Ability to prioritize and manage time effectively.
• Possess reliability, dependability and motivation.
• Excellent organization and communications skills, both oral and written.

 
The anticipated base salary for this position is $53,243 to $65,000, DOE.   Solid benefits including health insurance.   As a nonexempt position, this position is eligible for overtime and the firm may provide an annual discretionary bonus.    Great team.    Apply online or register with us at www.r-wgroup.com.  

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