_{21st April, 2026}

About Calexico
Calexico is one of Australia's leading luxury multi-brand fashion destinations. For over 15 years we've been bringing the world's most considered womenswear and menswear to Brisbane, carrying more than 125 international designers across our two James Street boutiques and growing online business.
 
We're a tight, high-performing team where every role matters. The pace is fast, the product is beautiful, and the detail is everything.
 
 
 
The Role
We're looking for a sharp, highly organised Assistant Buyer to support our Head Buyer with the day-to-day running of the buy. This is a role for someone who takes pride in getting things right — accurate POs, clean data, tight follow-up — and who genuinely enjoys the detail of multi-brand retail operations.
 
You'll own the administrative and operational side of the buying function so our Head Buyer can focus on product, market, and strategy. This is a craft role for someone who understands that great retail runs on great systems and great data.
This is a full-time, on-site role based at our Fortitude Valley boutique. No travel is required.
 
 
 
What you'll do day-to-day

• Own the purchase order process end-to-end — accurate entry, supplier confirmation, amendments, and delivery tracking across 125+ designer brands
• Manage product data flow into our retail and ecommerce systems — style codes, colours, sizes, costs, RRPs — ensuring every piece is clean and correct before it hits the shop floor or website
• Build and maintain buying spreadsheets, linesheets, and OTB tracking — using advanced Excel (pivot tables, VLOOKUPs, conditional formatting) as your daily language
• Track and reconcile deliveries — monitoring delivery windows, flagging delays, reconciling against POs, and coordinating with the warehouse
• Liaise directly with designers, showrooms, and agents on confirmations, delivery dates, amendments, and reorders — often across multiple time zones
• Produce and analyse sell-through reports by brand, category, and season — flagging risks, opportunities, and reorders for the Head Buyer
• Manage sample inventory and showroom samples
• Support end-of-season reconciliation, markdown tracking, and reporting
• Work closely with the warehouse, retail, and ecommerce teams to ensure stock flows smoothly
• Keep the buying calendar, contacts, and supplier information meticulously organised

 
What we're looking for

• 2-4 years experience in an assistant buyer, buying admin, or merchandising coordinator role within multi-brand luxury or premium retail.
• Advanced Excel skills — pivot tables, VLOOKUPs, complex formulas, conditional formatting. You work in Excel daily and you're genuinely fast at it
• Experience with retail ERP systems (Retail Express or similar) — essential
• Meticulous attention to detail — you catch the small errors before they become big ones
• Highly organised — you manage deadlines, multiple workstreams, and competing priorities without losing track
• Clear, confident communicator — you're comfortable dealing with international agents, designers, and internal team members
• Calm under pressure, solutions-focused, and reliable
• Genuine interest in fashion — you know the houses, read the industry, care about the product
• Comfortable with multi-currency purchasing, international delivery logistics, and multiple overlapping seasons

 
Nice to have

• Experience working across multiple currencies (EUR, USD, GBP)
• Familiarity with luxury wholesale dynamics and seasonal delivery windows
• Previous exposure to international brand relationships

 
What we offer

• A stable, full-time role at one of Australia's most respected luxury retailers
• A role where your craft is genuinely valued — no one here thinks "admin" is a dirty word
• Direct mentorship from an experienced Head Buyer
• Staff discount across 125+ luxury designer brands
• A close-knit team that celebrates wins and enjoys the work

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