15th October, 2026
The Opportunity
Our client is an established, award winning Strategic Communications & Advisory Consultancy that works with its clients to solve complex issues in change management, reputation management, crisis control and stakeholder/community engagement. Located in their polished offices at the Paris end of Collins Street, you'll love being the right hand to a dynamic Founding Partner and working as part of a dedicated, professional and collaborative team in this friendly, down to earth and flexible environment (work 2 days a week from home).
The Role
Working closely with the firm's Founding Partner and Chair, you'll provide proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments and competing priorities are managed seamlessly.
This is a role for an experienced EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. Manage a complex and constantly evolving diary, liaise with stakeholders and assist with external Board commitments as you become the trusted right hand and keep meetings, commitments and deadlines on track.
Key responsibilities will include:
- Proactively manage a complex, fast-moving diary, coordinating meetings and competing priorities
- Act as a key point of contact for meeting requests, liaising with senior clients, stakeholders, Partners and colleagues
- Coordinate meeting logistics, including invitations, attendees, locations, video links, agendas and briefing materials
- Assist with client events, coordinating catering etc
- Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required
- Coordinate travel
- Assist with executive correspondence, expense and credit card reconciliations
- Support the preparation and coordination of client programme materials and documents, including proofreading, formatting and ensuring consistency with brand standards
- Oversee general office requirements, including stationery, supplies, office presentation, facilities maintenance and liaison with building management and suppliers
- Assist with new starter onboarding logistics and meeting-room readiness
About You
We're looking for an experienced, proactive and client focused Executive Assistant who brings maturity, sound judgement and strong attention to detail. Your calm, approachable nature and ability to confidently manage a demanding executive diary, anticipate what's coming next and juggle multiple moving priorities will be highly valued in this integral role.
If you're keen to work alongside an accomplished leader within an established and respected consultancy environment, where you'll be supporting interesting and meaningful client work, we're keen to hear from you... please forward your resume asap!
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