Seeking a well-organized, professional, and customer-focused Receptionist to manage front-office operations and ensure smooth daily operations
Job Title: Receptionist - Arabic Speaker
Location: Dubai, UAE
Salary: Up-to AED 7,000 per month
Experience: 2-3 Years
About the Role
We are seeking a well-organized, professional, and customer-focused Receptionist to manage front-office operations and ensure smooth daily coordination across departments. This role requires a polished communicator who can handle visitors, calls, documentation, and administrative tasks with efficiency and attention to detail.
Key Responsibilities
Front Desk & Visitor Management
- Greet visitors warmly and direct them to the appropriate department or staff member.
- Manage visitor logs and maintain a professional and welcoming reception area.
- Handle all incoming calls, identify purposes of calls, and route them to the correct personnel.
Mail & Courier Handling
- Receive, sort, and distribute incoming mail and courier packages promptly.
- Manage all outgoing courier requests and record dispatch details accurately.
- Monitor incoming/outgoing faxes and ensure correct routing and proper filing of originals.
Administrative & HR Support
- Assist HR and Admin teams with printing, scanning, document follow-up, and signature coordination.
- Provide staff with required forms such as annual leave requests, temporary leave passes, passport requests, and gate passes.
- Maintain organized filing systems and support in document preparation when required.
Travel & Accommodation
- Coordinate flight bookings through approved travel agencies or online platforms.
- Obtain quotations, secure management approval, and ensure accurate travel arrangements.
- Handle hotel booking requests for employees and visitors.
Office Coordination
- Coordinate office and building maintenance requests and follow through until resolution.
- Support day-to-day office operations to ensure efficiency and smooth workflow.
- Assist with photocopying, filing, and general clerical tasks as needed.
Candidate Requirements
- 2-3 years of experience as a Receptionist or Front Desk Administrator in a corporate environment.
- Strong communication and interpersonal skills with a professional demeanor.
- Proficiency in MS Office (Word, Excel, Outlook).
- Excellent time management, organization, and multitasking abilities.
- Ability to handle confidential information with discretion.
- Customer-service focused with a positive and proactive attitude.