_{13th October, 2026}

Are you a Facilities Assistant in SF with law firm experience?   Would you like to join one of the top law firms in the US?   If so, R &W Group has a fantastic new opportunity!  One of our favorite law firm clients is looking for a Facilities Assistant in SF, working onsite Monday through Friday. In this role, you would provide facilities, clerical, and administrative support while delivering a high level of customer service to attorneys, staff, and visitors.
 
In this role, you would support conference services, office supplies, mail and shipping, office moves, and general maintenance. You would also provide daily reception coverage from 4:30 p.m. to 6:00 p.m., as well as coverage during the Receptionist's breaks, lunch, and absences. 
 
Key Responsibilities:
Conference Services

• Maintain clean, organized, and fully stocked kitchens and pantries, including ordering supplies.
• Coordinate conference room reservations and assist with room setups and catering for conferences, meetings, and special events.
• Assist with the breakdown, removal, and storage of furniture and equipment following meetings and events.

Office Supplies, Mail, and Shipping

• Order office supplies and manage the toner program.
• Sort, collect, and deliver mail throughout the office.
• Assist with shipping and receiving, including recording incoming packages in the firm's tracking system.
• Coordinate outgoing shipments for attorneys and staff.
• Process outgoing mail using the postage machine and make trips to the post office as needed.

Office Moves, Storage, and Maintenance

• Assist with internal office moves, including packing and moving furniture, boxes, and equipment.
• Prepare offices and workspaces for new hires, transfers, and visitors.
• Keep storage rooms and areas containing furniture, supplies, and moving equipment organized.
• Load, unload, and transport furniture, equipment, and other items to and from storage.
• Assist with ergonomic workspace setups.
• Monitor office appearance and address or report maintenance and safety concerns, including lighting outages and carpet stains.
• Collect confidential materials weekly during regular business hours and place them in designated shredding bins.
• Escort vendors conducting business with the Operations Department as needed.

Reception

• Provide daily reception coverage from 4:30 p.m. to 6:00 p.m. and additional coverage during breaks, lunch, and absences.
• Greet visitors professionally and direct them to the appropriate attorney, staff member, or meeting location.
• Answer and route telephone calls.
• Reserve conference rooms and assist with scheduling requests.
• Order meals for events as requested by the Director of Administration.

Qualifications

• High school diploma required.
• Minimum of two years of office experience, including prior facilities and reception experience.
• Prior law firm experience preferred.
• Ability to lift up to 75 pounds and move furniture and other heavy items.
• Ability to operate general office equipment and perform basic maintenance repairs.
• Basic proficiency with Windows operating systems and Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with all levels of the firm using tact, diplomacy, and professionalism.
• Sound judgment and discretion when handling confidential and sensitive materials.
• Ability to work independently, take initiative, and adapt to changing assignments.
• Strong attention to detail in a fast-paced environment.
• Reliability, dependability, and a commitment to responsive customer service.
• Availability to work alternate shifts as determined by the Manager and overtime as needed.

Solid compensation ($52 - $65k, depending upon experience) plus OT and annual discretionary bonus.   Great benefits including health insurance.    Apply online or register with us at www.r-wgroup.com.  

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