Location: Joint Base Anacostia-Bolling (JBAB) - Washington, DC (5 days on-site).
Job Description:
We're seeking an Executive-level Office Manager/Coordinator/Administrator.
Responsibilities:
Provide integrated operational, coordination, and administrative support across multiple efforts within a technical mission area.
Synchronize leadership activities, manage calendars and events, coordinate meetings, technical reviews, and deliverables, and track decisions/actions across the Director, Technical Director, and Program Managers roles.
Serve as a central integration point to ensure alignment, communication, and execution across the portfolio.
Provide direct support to the Government leadership team plus Government and contractor staff for military service(s) within the Department of Defense.
Coordinate with / provides direct support to the Program/Deputy Program Managers in the daily execution of their responsibilities, including briefing support and decision materials.
All duties are conducted at the customer site in a classified facility. Periodically travels to support program reviews/demonstrations.
General Description
Required Skills
Active DoD TS/SCI clearance required.
Must be a U.S. citizen.
Demonstrated experience must include at least three (3) years providing Program operations/Executive Assistant support to senior, executive-level personnel plus other supporting staff, within technical environments.
Mastery of Microsoft Office Word and Excel; experience or education analyzing data sets of numbers; and ability to write clear, concise reports/presentations.
Ability to establish, maintain, and partner with various military and intelligence community (IC) partners to meet program requirements.
Ability to manage, coordinate, schedule, and oversee office staff and program actions on behalf of program and deputy program managers.
Interact/coordinate with various external agencies, military services, and operational commands to schedule program updates, demonstrations, and technology transfer.
Prepare, staff, and track MOUs, MOAs, Acquisition Plans, and various reports.
Experience working with classified programs in secure workspaces.
Strong organizational and communication skills, and ability to architect documents within prescribed formats/templates.
Desired Skills
Demonstrated experience includes at least ten (10) years providing Executive Assistant support to senior, executive-level personnel plus other supporting staff.
Expertise in processing actions and documentation related to NISPOM, ICDS, DoD 5205 series of manuals, Executive Orders, DoD Instructions, and operational security (OPSEC).
Experience supporting R&D programs; ability to support requirement development, SOW preparation, source selection evaluation, and other acquisition program management responsibilities.
Develop/formalize intelligence requirements associated with program objectives; review/summarize existing intelligence and analytical products; and coordinate with IC to ensure accurate representation of test networks and systems used for program technology evaluation.