_{23rd June, 2026}

Purpose / Objective
 
The Facilities & WHS Administrator Volunteer plays a vital role in enabling ASC to maintain a safe and healthy environment. 
 
This role oversees office/building maintenance, coordinates external vendors and actively support a safe working environment by responding to internal reports of physical hazards and taking simple, immediate corrective actions and acting as the primary point of contact for external vendors.
 
Reports to: People & Culture Manager
 
Commitment Period: Minimum 3 months
 
Days and hours required per week: 3 to 4 hours per week
 
Location: ASC Newtown Office
 
Duties & Responsibilities:
 
Facilities & Building maintenance coordination

• Coordinate and respond to office/building maintenance requests and facilities issues.
• Liaise with and coordinate external vendors and technicians (e.g., appliance repair, building management, trade services,security) for office repairs and deliveries.
• Escalate major facilities issues to the P & C Manager when financial approval or strategic decisions are required.

WHS Support

• Review physical hazards and near misses identified via formal or informal reporting 
• Follow through with corrective actions in conjunction with the P & C Manager
•  Assist with ensuring the general office environment remains tidy, safe, and welcoming.

Selection Criteria

• Experience and interest in WHS/Facilities coordination
• Intermediate computer skills (confidence in using the internet, Google suite and emails)
• Confident and clear communication skills to liaise with internal staff and external vendors/trades
• Ability to work collaboratively with other staff and volunteers 
• Flexibility and willingness to take on ad hoc tasks as appropriate
• Ability to maintain professionalism, boundaries, discretion and confidentiality at all times.

General Conditions
 
All ASC staff and volunteers are required to: 

• Adhere to ASC's vision, purpose and values 
• Act at all times per ASC's Code of Conduct, Boundaries and Child Protection Policies 
• Comply with Work, Health and Safety systems 
• Comply with Incident Management Procedures and emergency protocols 
• Demonstrate respectful and welcoming behaviour with all people at ASC in culturally appropriate ways
• Support a child safe organisation by undertaking screening for suitability to work with children and vulnerable people and to comply with relevant state/territory legislative requirements and willing to provide NSW police check if requested

 

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