01st May, 2026
Are you a Legal AA looking for your next law firm? Would you like to work with a highly regarded mid-sized firm? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for a Legal Administrative Assistant to provide advanced administrative and document support to timekeepers and the broader legal administrative team. You must thrive in a fast-paced, collaborative environment, brings a strong document processing/production background, and embraces opportunities to expand their skillset as the Firm's needs evolve.
Responsibilities:
Document Creation & Processing
- Create, edit, revise, redline, proofread, and format correspondence, pleadings, agreements, and other legal documents using Microsoft Office and Firm-supported platforms
- Apply advanced document processing skills, including styles, tables of contents, comparisons, clean/blackline documents, document assembly, and quality control
- Compile, reproduce, and organize documents, notebooks, binders, and exhibits, ensuring accuracy, consistency, and adherence to Firm standards
Billing & Financial Administration - Support the billing process by entering time, proofreading bills, editing proformas in Billstream, coordinating final invoices with Accounting, and distributing invoices in compliance with OCG
- Process invoices and travel expense reports using Emburse
Practice & Matter Support - Prepare new client and matter intake forms
- Draft engagement letters
- Assist with due diligence projects
Calendar, Travel & Logistics - Manage timekeepers' calendars as needed, including scheduling meetings and coordinating domestic and international travel
- Arrange visa and passport renewals and proactively apprise timekeepers of upcoming commitments
Proactive Practice Management - Anticipate next steps and follow-up with timekeepers to ensure deadlines and deliverables are met
- Invest in the success of assigned practices by providing reliable, forward-thinking support
Business Development & Client Support - Coordinate and assist Marketing with the production of business development and marketing materials
- Maintain and update client contact information in Interaction
Team Collaboration - Work collaboratively with timekeepers, case managers, and other legal administrative assistants
- Provide back-up support for team members as workloads and schedules require
Additional Duties - Reception duties and other Firm-related responsibilities as assigned
Requirements: - Bachelor's degree preferred
- Five (5) or more years of litigation experience; sanctions experience a plus
- Strong document processing/production background in a law firm or professional services environment
- Superior technical proficiency, including:
- Microsoft Word, PowerPoint, Excel, and Teams
- iManage (preferred), iTimeKeep (preferred), Billstream, Emburse, and Kofax
- Excellent written and verbal communication skills with a strong command of the English language
- Proven ability to manage multiple priorities simultaneously, both independently and as part of a managed team
- Demonstrated ability to work effectively under pressure and interact professionally with all levels of Firm personnel
- Ability to build cooperative, supportive relationships with colleagues
- Commitment to maintaining confidentiality, discretion, and professionalism
- Positive attitude, approachability, reliability, punctuality, and flexibility to work overtime as needed
Hours: 9:00 a.m. - 5:30 p.m.
Hybrid Schedule: 9 days per month in the office
Solid compensation ($75 - $95k, depending upon experience.) Great benefits including health insurance. Apply online or register with us at www.r-wgroup.com.
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