_{01st May, 2026}

Are you a Legal AA looking for your next law firm?   Would you like to work with a highly regarded mid-sized firm?  If so, R & W Group has a great new opportunity!  One of our favorite law firm clients is looking for a Legal Administrative Assistant to provide advanced administrative and document support to timekeepers and the broader legal administrative team. You must thrive in a fast-paced, collaborative environment, brings a strong document processing/production background, and embraces opportunities to expand their skillset as the Firm's needs evolve.
Responsibilities:
Document Creation & Processing

• Create, edit, revise, redline, proofread, and format correspondence, pleadings, agreements, and other legal documents using Microsoft Office and Firm-supported platforms
• Apply advanced document processing skills, including styles, tables of contents, comparisons, clean/blackline documents, document assembly, and quality control
• Compile, reproduce, and organize documents, notebooks, binders, and exhibits, ensuring accuracy, consistency, and adherence to Firm standards

 
Billing & Financial Administration

• Support the billing process by entering time, proofreading bills, editing proformas in Billstream, coordinating final invoices with Accounting, and distributing invoices in compliance with OCG
• Process invoices and travel expense reports using Emburse

 
Practice & Matter Support

• Prepare new client and matter intake forms
• Draft engagement letters
• Assist with due diligence projects

 
Calendar, Travel & Logistics

• Manage timekeepers' calendars as needed, including scheduling meetings and coordinating domestic and international travel
• Arrange visa and passport renewals and proactively apprise timekeepers of upcoming commitments

 
Proactive Practice Management

• Anticipate next steps and follow-up with timekeepers to ensure deadlines and deliverables are met
• Invest in the success of assigned practices by providing reliable, forward-thinking support

 
Business Development & Client Support

• Coordinate and assist Marketing with the production of business development and marketing materials
• Maintain and update client contact information in Interaction

 
Team Collaboration

• Work collaboratively with timekeepers, case managers, and other legal administrative assistants
• Provide back-up support for team members as workloads and schedules require

 
Additional Duties

• Reception duties and other Firm-related responsibilities as assigned

 
Requirements:

• Bachelor's degree preferred
• Five (5) or more years of litigation experience; sanctions experience a plus
• Strong document processing/production background in a law firm or professional services environment
• Superior technical proficiency, including:

- Microsoft Word, PowerPoint, Excel, and Teams
- iManage (preferred), iTimeKeep (preferred), Billstream, Emburse, and Kofax

• Excellent written and verbal communication skills with a strong command of the English language
• Proven ability to manage multiple priorities simultaneously, both independently and as part of a managed team
• Demonstrated ability to work effectively under pressure and interact professionally with all levels of Firm personnel
• Ability to build cooperative, supportive relationships with colleagues
• Commitment to maintaining confidentiality, discretion, and professionalism
• Positive attitude, approachability, reliability, punctuality, and flexibility to work overtime as needed

 
Hours: 9:00 a.m. - 5:30 p.m.
Hybrid Schedule: 9 days per month in the office
Solid compensation ($75 - $95k, depending upon experience.)   Great benefits including health insurance.    Apply online or register with us at www.r-wgroup.com.  

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