_{27th August, 2025}

Do you enjoy administrative and operations work?    Do you have law firm experience?     Would you like to work with one of the top law firms in the US?    If so, R & W Group has a fantastic new opportunity in Seattle!   One of our favorite law firm clients is looking for a Client Admin Specialist in Seattle.  This role combines administrative precision with client operations knowledge, and requires a proactive, resourceful individual who can manage recurring workflows, maintain team accountability, and ensure compliance with client-specific processes. The Client Admin Specialist will report to the Senior Project Manager.
 
Our client is seeking a highly organized and detail-oriented individual to support a major institutional client and its relationship partner. This role is central to the day-to-day operations of the client team, with responsibilities including matter management, billing support, internal coordination, and executive administrative assistance.
 
Responsibilities include but are not limited to:

• Coordinating matter openings, data tracking, and updates across intake and reporting tools.
• Supporting billing workflows, including invoice review and compliance with client guidelines.
• Assisting with internal approvals for expenses, travel, and timekeeper changes.
• Managing calendars, meeting logistics, travel, and other administrative support for the relationship partner.
• Maintaining internal records and helping prepare client-facing status updates.
• Guiding team members on client processes and serving as a point of contact for administrative coordination.
• Entering and managing data in legal systems such as Smartsheet and Legal Tracker.

Qualifications:

• Minimum of four (4) years of experience in a law firm or professional services setting.
• Strong background in administrative coordination, billing, or client team support.
• Comfortable working across teams and managing ongoing workflows.
• Detail-oriented, proactive, and highly organized.
• Familiarity with legal systems (e.g., Legal Tracker, Smartsheet) preferred.
• A minimum of a high school diploma, with a bachelor's or two-year degree preferred.
• Strong skills in MSWord, Excel, PowerPoint, Outlook, various databases, and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• Flexibility to work additional hours, as necessary.

 
The anticipated base salary for this position is $60,000 to $90,000, depending upon experience.  Solid benefits including health insurance.    Applicants must submit a cover letter and resume for consideration.   Apply online or register with us at www.r-wgroup.com.  

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