_{23rd July, 2025}

• Holds a strong grasp of real estate contracts | A pivotal role within a busy team
• Proven Executive Assistant experience, ideally within the real estate sector.
• Attractive salary package of up to $90,000 plus potential short term incentives

ABOUT THE COMPANY
Our client is a highly respected Tier 2 commercial agency located in the heart of Melbourne's CBD.  They have been a dominant force for well over a century.

ABOUT THE ROLE AND ABOUT YOU
You will work right alongside a busy commercial sales and leasing Director.  This is a permanent Monday to Friday role and we are ideally seeking someone who has property experience as an Executive Assistant. 

We are looking for someone who is highly organised and can think ahead.  Be ready for things ahead of time.  You will be the critical backbone of a top-tier commercial real estate operation providing high-level administrative support, coordinating complex schedules, managing key client relationships, and assisting with business operations to ensure seamless transaction flows.

This role offers a unique opportunity to immerse yourself in a fast-paced, high-performance environment, contributing directly to continued success in a luxury market.
  
Key Responsibilities include but not limited to:

• Scheduling meetings and appointments and assist in maintaining Directors calendar
• Organising property Inspections
• Executing Contracts of Sale
• Prospecting of new business opportunities
• Servicing sales/leasing campaigns
• Handling buyer/tenant calls to the office
• Preparing Property Sales and Leasing Submissions
• Preparing Property Information Reports
• Researching sales and leasing data as requested
• Maintaining office database (Surga)
• Preparing correspondence as required  

Essential Skills & Experience:

• Prior experience in real estate (ideal)
• Exceptional organizational and time-management skills
• Strong interpersonal and communication skills
• Ability to thrive in a fast-paced, high-volume environment
• Discretion, professionalism, and a polished demeanor
• Tech-savvy with proficiency in MS Office, CRM systems, and marketing platforms
• Ability to work independently and also as part of a team
• Agents Rep/Cert 4 in Real Estate Practice

Salary will depend on prior experience, circa $90,000 with potential short term incentives.

If this role sounds like it's ticking a lot of the boxes of what you are looking for and have done previously, we want to hear from you.

Click the apply now button to send your details through or call Rowena on 0402 606 747 or Sara on 0406 440 709 for a confidential conversation today!

Check out our website:  www.spirerecruitment.au

Follow us on Instagram @get_inspire_d to ensure you are the first to know about new jobs and what's going on in real estate recruitment!

Apply For Job