_{18th August, 2025}

Job Title: Internal Office Coordinator
Location: On-site, Southwest London
Job Type: Full-time, Permanent
Reports To: General Manager
 
About Us
We are a well-established lighting manufacturer based in Southwest London, known for our commitment to high-quality design, precision engineering, and excellent customer service. As we continue to grow, we are looking for a highly organised and proactive Internal Office Coordinator to support day-to-day operations and ensure the smooth running of our office and internal processes.
Role Overview
The Internal Office Coordinator will be the key point of contact for internal administration, logistics coordination, and general office support. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple responsibilities in a fast-paced environment. You'll work closely with departments across the business including production, logistics, sales, and customer service.
Key Responsibilities

• Act as the central point of communication between internal teams and departments.
• Support production and logistics scheduling by maintaining accurate internal records and timelines.
• Coordinate order processing and follow-up, ensuring all internal stakeholders are aligned.
• Monitor and manage stock levels of office and operational supplies; liaise with suppliers as needed.
• Maintain key internal documents, databases, and filing systems to ensure accurate record-keeping.
• Organise internal meetings, prepare agendas, and take minutes where necessary.
• Support HR and onboarding processes (e.g., staff records, induction scheduling).
• Provide general administrative support to management and colleagues across the office.
• Ensure the office environment is well-maintained and running efficiently.

Key Skills & Experience

• Previous experience in an office coordination or administration role, ideally in a manufacturing or product-based environment.
• Excellent organisational and multitasking abilities.
• Strong interpersonal and communication skills (both written and verbal).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.

What We Offer

• Competitive salary, dependent on experience.
• A supportive, friendly team environment.
• Opportunity to be part of a creative, design-led manufacturer with a strong reputation in the lighting industry.
• On-site working in a well-connected Southwest London location.

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