_{20th February, 2025}

Personal Assistant to the Group Financial Controller & the Director of Treasury & Tax

Location: Amersham, Buckinghamshire

Salary Range: £35,000 - £37,500

Hiring Process:
Round 1 – Screening interviews with Clare Hudson and Pikkam Lee-Sarkar
Round 2 – Individual interview with Leah Donnelly and Jo Bates
 
Summary

About Halma

Halma is a global group of life-saving technology companies, driven by our purpose to grow a safer, cleaner, healthier future for everyone, every day. Named as one of Britain's Most Admired Companies, our companies provide innovative products and services that help solve many of the health, environmental and safety problems facing the world today.
Halma employs over 7,000 people in more than 40 companies around the world, with major operations in the UK, Europe, USA, and Asia Pacific.
Halma is an equal opportunity employer, and achieving diversity is a priority for us.
The business is fast paced and high growth, with a significant number of global acquisitions every year. The business aims to double in size every five years and as such there is a huge amount of change and a requirement to plan ahead.

We are seeking to hire a highly organised individual to support the Group Financial Controller and the Director of Treasury & Tax in a fast-paced, challenging, and rewarding work environment.
You will learn, grow, and develop while contributing to the success of the team and colleagues. The successful candidate will be proficient in Microsoft Word, Excel, PowerPoint, Outlook and Sharepoint and will be expected to operate confidently and pro-actively with senior executives and key internal and external partners.

To find out more about our purpose, our people, our DNA and our impact, please visit: www.halma.com.

Duties and Responsibilities

You will support the Group Financial Controller and the Director of Treasury & Tax and with some support for the broader teams.
The Group Financial Controller and the Director of Treasury & Tax are members of Halma’s Finance Leadership team.
The Director of Treasury & Tax is responsible for tax and treasury globally, including all banking and lender relationships as well as a group of external tax advisors.
The Financial Controller is responsible for the Group’s Financial Reporting, Controls and Policies, including the
relationship with the Group’s external auditor, also overseeing the Global Head office costs and operations
teams and so the successful candidate needs to be highly organised, pro-active and mindful when planning
and executing tasks in a timely, efficient manner.
In addition, having the ability to prioritise tasks between the two direct reports and operate as a key member of both  teams is critical in this role.
The successful candidate will also need to maintain a high degree of confidentiality with sensitive information.
Professionalism, passion for being an assistant, a positive can-do attitude, and being flexible with changing priorities and differing work styles are a must.
A self-starter and a love of working in teams will help in your success, along with your proficiency at Microsoft Office Word, Excel, PowerPoint, Outlook and SharePoint and having the desire to continually learn and develop skills to achieve greater efficiency.
You will need to be an effective communicator, both written and verbal, and believe communication adds value to building relationships and achieving work outcomes.
There are some repetitive tasks that need to be done with excellence, along with a lot of tasks that hopefully will challenge you and build your capabilities.

Specifically, the successful candidate will:

• Utilise time management skills to prioritise work according to urgency while maintaining a willingness to adjust expectations and priorities as needed and/or requested.
• Handle communication for assigned executives, including the coordinating of schedules for meetings with key partners, both internal and external.
• Provide proactive support in relation to diary management, travel and meeting preparation.
• Plan and book travel for assigned executives and their teams.
• Assist executives in meeting preparation and projects.
• Communicate ideas for greater efficiencies and then implement those ideas quickly.
• Be available for occasional off-hours support
• Participate in professional development as scheduled and/or as requested.
• Possible travel to support remote meetings, on an as-needed basis.
Meeting planning including:
o Sourcing venues and working with sites on meeting logistics
o Event coordination/management
o Materials coordination and support

Qualifications, Education and Experience Guidelines
• Secondary degree or comparable experience
• Minimum 5+ years of experience as an assistant to C-suite executive level personnel, ideally having supported more than one person at a time
• Passion for and ability to utilise technology tools and resources
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint required. Knowledge of SharePoint and Teams a plus
• Strong written and verbal skills
• Key attributes: Positive; self-motivated; task-oriented; good communicator; adaptable; quick thinker; fast execution;  takes initiative; willingness to learn and develop new skills; great team player; attention to detail; great listening skills; always a step ahead; disciplined; ability to analyse data and information; enjoys accountability and  collaboration