_{15th April, 2025}

About the Team
You will join a well-respected employment team headed by our partners who are recognised by their peers as leaders in the field. The Melbourne team forms part of our national WRS Group with partners across offices in Melbourne, Sydney and Canberra.
  
Our Melbourne Workplace Relations & Safety team undertakes interesting and varied work with international, national and ASX-listed clients across a range of industries including health and aged care, professional services, property and construction, financial services, hospitality, retail, technology and government sectors.

About the Role
Our Melbourne office is currently seeking an experienced Legal Assistant to provide administrative support to the team.
  
The role offers the opportunity to support a number of lawyers including Partners, Senior Associates and lawyers.  In addition, you will be working alongside the teams existing legal assistants.

Your daily responsibilities will include:

• Drafting routine correspondence and documentation including the use of precedents, style guides and firm standards
• Managing emails, diaries and voicemails for the team
• File and team organisation
• E-lodgement of documents
• Production of Powerpoint presentations and assisting in the organisation of seminars and events
• Preparation of bills and dealing with billing queries from clients
• Assisting with processing of expenses claims
• Opening and closing files (including archiving)
• Collating briefs to counsel, including ‘e-briefs’;
• Electronic Court filing;
• Monthly billing and entering time (Expert); and
• General administration.

This is an exciting opportunity to join a supportive, high performing and collaborative team. 

We are seeking someone on a full time basis with the expectation being, given the nature of the role, that you will be office based.
  
About You
We are seeking an experienced and motived legal assistant who is interested in building a career with Holding Redlich, particularly within our Workplace Relations & Safety team. The successful candidate will work alongside a team of lawyers, including senior practitioners.

Your day to day responsibilities will include the following and as such you will have experience in:

Duties

• Manage billing process in accordance with firm timetable including clients with specific and more complex billing, reporting and administration requirements
• Dealing with and reporting on client trust accounts (desirable)
• File maintenance - electronic and paper (Work10/iManage)
• Diary management (internal and external)
• Digital dictation as required
• Assisting with event preparation and the team’s business development needs (desirable)

Document production

• Assisting in the preparation of correspondence and complex legal documents (where appropriate through use of our firm precedents) whilst ensuring these documents conform with our firm style guide
• Arranging transmission of large files
• Editing documents using track changes and managing version control
• Collating briefs to counsel
• Collating affidavits and exhibits (electronically)
• Other general administration tasks as required

Systems

• Microsoft suite (Outlook, Word, Excel, Powerpoint)
• Document Management System (Work10/iManage)
• Time recording/Billing (Aderant/Expert)
• CompareDocs
• E-brief
• Reporting for clients as required

To be successful, you will be a self-starter, demonstrate exceptional communication skills and drive, team player, have outstanding attention to detail and proficient word processing skills and the ability to anticipate team requirements to reduce administrative time. In addition, you will be able to manage multiple priorities and enjoy a busy and collaborative work environment.

Given the nature of this role we are seeking a career legal assistant and therefore we are not considering those currently studying.
  
Who We Are
Holding Redlich is a large national commercial law firm with offices across Australia. We provide the full range of legal services to many of Australia’s largest public and private companies across a wide range of sectors and all levels of government. We are client focused with, expert industry knowledge and strong local and international connections. We strive for excellence in everything we do, and we take pride in the quality of your work.

Employee benefits
At Holding Redlich, we strongly believe that providing employee benefits is a fundamental investment in the success and well-being of our workforce.
Our benefits include:

• A firm where partners and employees enjoy professional success within a supportive environment from modern offices.
• Family-friendly, dress for your day, flexible hours and flexible leave, including purchased leave, career breaks and study leave.
• Employee Assistance Program (EAP), flu vaccinations and social activities both inside and outside of the office.
• Employee recruitment referral bonus to recognise and reward individuals who contribute to our growth and success.

  
Firm awards and citations
We are proud to share that our dedication, expertise, exceptional service to our clients and commitment to the gender diversity of our employees have been recognised with prestigious legal industry awards and citations.

• Employer of Choice – Workplace Gender Equality Agency (WGEA)
• Employer of Choice - Australasian Lawyer
• Multiple partners ranked by Best Lawyers - 30 The Best Lawyers in Australia™ awards/3 Best Lawyers: Ones to Watch in Australia™ awards
• Doyle’s Guide – inclusion for Rising Stars, Best Lawyers, Best Firms
• Signatories to the Charter for Advancement for Women in Legal Profession

Community & impact
We recognise the importance of contributing to our community by supporting various initiatives, providing legal aid through pro bono work, and promoting diversity and inclusion within the firm.

This includes:

• Pro Bono Practice and Social Justice Fund
• Diversity, gender equality and wellbeing committees
• International connections through our membership of Law Exchange International
• Red Cross Life Blood group donations

What’s next?
For further information, please visit our Careers website.

To discuss this opportunity on a confidential basis, please contact Zoë Discombe, Talent Acquisition Manager, on 03 9321 9802.

To apply, please click on the “Apply” button and submit an up-to-date CV, academic transcripts and cover letter outlining why you are both interested and suited to the role.

This role is being managed directly by our in-house talent team. At this stage we are not accepting agency candidates, we will contact our preferred agency partners should we require any assistance.
  
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