_{17th October, 2025}

About the role:
As an Onboarding Specialist at , you will play a crucial role in ensuring the seamless onboarding and retention of Caregivers. You will collaborate closely with the Staffing Coordinator and utilize recruiting platforms to source, screen, and hire qualified Caregivers.

Responsibilities:

• Manage and lead the onboarding process for all new caregivers, ensuring all necessary documentation is completed accurately and efficiently.
• Prepare and clear new hire for start date, including but not limited to new hire processing, track compliance requirements, technology access requests and tracking status of new hire.
• Schedule candidates for required onboarding appointments; collects required paperwork, licenses and certifications; conducts background screens, and initiates/tracks required certification(s) completion
• Ability to conduct home visits and field work to engage potential caregivers.
• Update the ATS
• Utilize Viventium to enter caregiver information, track compliance requirements, and manage the onboarding process
• Maintain the Respect and Care Center board, ensuring that all onboarding data is up to date.
• Manage the Viventium onboarding spreadsheet to track the progress of the caregiver's onboarding and training.
• Collaborate with the Staffing Coordinator to match caregivers with open shifts based on availability, skills, and client requirements.
• Recruiting talented caregivers for open clients utilizing recruiting platforms, social media and other means to post job listings.
• Develop a pool of qualified candidates in advance of need.
• Screen applications, conduct initial interviews, and assess candidates' compatibility with our company values and mission.
• Provide a smooth transition for new caregivers, offering support and guidance throughout the onboarding process.
• Utilize your experience in auditing to regularly review caregiver files and documentation, ensuring compliance with industry regulations and company policies.
• Identify any discrepancies or gaps in caregiver records and take necessary actions to address them promptly.

Required Knowledge, Skills, Abilities and Competences:

• Energetic, positive, supportive, encouraging and overall pleasant disposition.
• Ability to prioritize multiple projects, manage production schedules, and meet deadlines.
• Ability to introduce change, implement new programs, and strategies and ability to maintain program performance.
• Strong customer service skills
• Onboarding experience
• Ability to maintain confidentiality when handling and assessing sensitive employee information; protect privacy related to any employee or candidate information.
• Ability to conduct field visits.

Minimum Qualifications:

• High school diploma
• Excellent communication skills, both written and verbal.
• Detail-oriented and skilled in auditing and compliance.
• Compassionate, patient, and able to build rapport with caregivers.
• Proficient in Microsoft Office Suite and data entry.
• Ability to work independently and collaboratively within a team environment.
• Willingness to accept additional duties as needed to help the department team and other departments duties as assigned.

Preferred Qualifications

• Associates Degree in the healthcare administration and/or human resources field
• Minimum 1+ years of experience in recruiting, onboarding and/or healthcare administration roles or related fields.
• Familiarity with HRIS and Recruiting software is a strong asset.

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