_{26th August, 2025}

About the role
This is a critical dual-function role focused on ensuring a safe and compliant work environment while also providing key support in the administration of construction contracts. The successful candidate will be the central point for managing safety documentation and compliance using digital platforms, as well as assisting with the preparation, review, and management of client and subcontractor agreements. This position requires a highly organised, detail-oriented individual with a solid understanding of both Australian WHS legislation and basic contract administration principles. 
 
Primary Tasks

• Administer and manage the company's safety program, ensuring all documentation is up-to-date and compliant.
• Utilise safety compliance software (e.g., Sitedoc) to manage digital forms, inductions, and incident reports.
• Create, distribute, and manage QR codes for site check-ins, inductions, and accessing safety documents.
• Maintain accurate records of all WHS training, certifications, and licenses.
• Assist in the development and review of Safe Work Method Statements (SWMS) and Job Safety Analysis (JSA).
• Provide administrative support for safety investigations and the reporting of incidents.
• Assist in the preparation, review, and management of construction contracts with clients and subcontractors.
• Maintain a system for tracking contract milestones, deliverables, and variations.
• Ensure all contract-related documentation is accurately filed and easily accessible.
• Liaise with clients and legal advisors regarding contract-related inquiries.

Required Qualifications/ Experiences (Must Have)

• Minimum of 2-3 years of experience in a dedicated Workplace Health and Safety and/or Contracts Administration role, preferably within the construction, civil, or transport industry in Australia.
• Proven experience with a safety compliance software platform.
• Experience in creating and managing QR code-based systems for inductions or site access.
• Experience assisting with construction contracts, including familiarity with standard contract terms and conditions.
• Excellent verbal and written communication skills for producing clear and concise safety and contractual documentation.

Preferred Qualifications/ Experiences (Nice to Have)

• Experience with Sitedoc safety compliance software.
• Prior experience in a concrete pumping or heavy machinery environment.
• Experience with contract management software.

    Skills & Traits:

• A strong commitment to safety and a proactive approach to risk management.
• High level of attention to detail and accuracy in all documentation.
• Exceptional organisational skills and the ability to manage multiple priorities effectively independently.
• Ability to work independently and proactively 
• Strong communication and negotiation skills.
• Ability to maintain confidentiality and handle sensitive information.

Technology/Systems Used in the role

• Sitedoc (Safety Compliance Software)
• Sharepoint
• Teams
• Rapid Works
• Xero

 

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