_{04th June, 2026}

Stafflink Workforce Management is a Queensland-based recruitment specialist providing temporary and permanent staffing solutions across a broad range of blue- and white-collar industries.

We are currently seeking an experienced Administration / Accounts Administrator on behalf of our client located on the Northern Gold Coast.

This role is ideal for a highly organised and proactive administrator who enjoys working in a fast-paced workshop environment.
You will play a key role in supporting workshop operations, coordinating parts administration, managing accounts processes, and ensuring accurate record keeping to support the maintenance and repair of a fleet of heavy vehicles and equipment.

Key Responsibilities

• Assist with interpreting and allocating parts required for workshop servicing and repair activities.
• Accurately enter daily parts transactions, stock movements, updates, and changes into the ERP system.
• Follow up sales orders, back orders, forward orders, stock transfers, credit notes, and general parts distribution in a timely manner.
• Manage parts administration including invoicing, receipting, and monitoring outstanding payments.
• Maintain equipment records, service histories, and work orders to ensure accurate documentation.
• Build and maintain strong working relationships with suppliers, contractors, and internal stakeholders.
• Raise purchase orders for stock requirements and ensure they are matched to relevant invoices.
• Provide regular updates to the Service & Maintenance Manager regarding parts availability and delivery schedules.
• Work closely with workshop personnel to ensure parts and stock are available for both scheduled maintenance and emergency repairs.
• Manage the workshop email inbox, action maintenance requests, coordinate contractor bookings, and communicate maintenance activities to relevant staff.
• Assist with parts collection and deliveries as required.
• Support general administration and accounts functions to ensure smooth day-to-day workshop operations.

About You

• Previous experience in an Administration, Accounts Administration, or Workshop Administration role.
• Strong organisational skills with excellent attention to detail.
• Experience using ERP systems and Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines in a busy environment.
• Strong communication and customer service skills.
• Experience working within a workshop, transport, fleet, construction, or industrial environment will be highly regarded.
• Reliable, proactive, and able to work both independently and as part of a team.
• Current driver's licence preferred.

Click Apply Now to submit your application.

Apply For Job