Exciting career opportunity for an experienced Executive Assistant!
Senior Executive Assistant (12-Month Contract)
Why You Will Love This Organization
Our client is a globally recognized leader operating within a highly regulated and innovative industry. With a strong presence across Canada and a commitment to improving lives through its products and services, the organization offers a collaborative and professional environment where employees are empowered to make meaningful contributions.
This is an opportunity to join a respected organization during an exciting period of growth and transformation, supporting a senior business leader and partnering with stakeholders across the Canadian operation.
The Impact You Will Have
As the Senior Executive Assistant, you will serve as a trusted partner to a key member of the executive leadership team. Your ability to anticipate needs, manage priorities, and coordinate critical business activities will directly contribute to organizational effectiveness and leadership success.
What You Will Do
• Provide executive-level administrative support to a senior Canadian business leader
• Coordinate internal meetings, town halls, leadership events, and special projects
• Manage travel arrangements and expense reporting
• Support calendar management and scheduling activities as required
• Coordinate catering, visitor logistics, and event planning activities
• Maintain organizational charts and email distribution lists
• Process invoices and payments through internal systems
• Prepare presentations, meeting materials, and business communications
• Build strong relationships with internal and external stakeholders
• Handle confidential information with professionalism and discretion
What You Will Bring
• Minimum 3 years of experience supporting senior leaders, executives, directors, or vice presidents
• Strong organizational, planning, and time-management skills
• Advanced proficiency with Microsoft Office, particularly PowerPoint
• Experience coordinating meetings, events, and executive communications
• Strong attention to detail and ability to manage multiple priorities
• Exceptional interpersonal and communication skills
• Demonstrated professionalism, discretion, and sound judgment
• Ability to take initiative while understanding when to seek direction
• A bachelor's degree in Business Administration or a related field is considered an asset
• Experience within a large corporate environment is preferred
• Experience with Coupa or similar procurement/payment systems is considered an asset
Work Environment
• Hybrid work arrangement (3 days onsite, 2 days remote)
• Mississauga, Ontario
• Standard business hours of 9:00 a.m. to 5:00 p.m.
• Occasional flexibility required to support town halls, executive visits, and special events
• Minimal travel requirements
If you are an experienced Executive Assistant seeking an opportunity to partner with senior leadership and contribute to a high-performing organization, we encourage you to apply today.
JOB VACANCY STATUS
This role is currently vacant, and the organization is accepting applications with the intention to hire as soon as possible.
HIRING RANGE
The anticipated hiring range for this role is an annual salary of $80,000 - $100,000.
This position is offered as a 12-month contract opportunity. Contract employees are eligible for benefits after the qualifying period, approximately three weeks of vacation, a company laptop and phone, and free onsite parking.
USE OF ARTIFICIAL INTELLIGENCE – BY RECRUITERS & HIRING MANAGERS
At The Talent Company, people are at the centre of our recruitment process. While we may use artificial intelligence (AI) tools for limited administrative purposes (such as writing creative outreach messages, summarizing interview notes, or transcribing reference checks) AI is never the decision maker. Resumes and candidate information are personally reviewed by our recruiters, and all hiring decisions are made by people who bring judgment, care, and expertise to each match.
If a client’s recruitment process involves a greater degree of AI use during their own interviews or assessments, we will communicate that to short-listed candidates so they are aware in advance. Our commitment is to use technology responsibly, while ensuring fairness, transparency, and respect at every stage of the process.
USE OF ARTIFICIAL INTELLIGENCE – BY CANDIDATES
We recognize that candidates may choose to use artificial intelligence (AI) tools to support their job search, for example, to refine writing style or gather research. While this can be appropriate, the information you provide in your resume, screening questions, and interviews must always be truthful and accurately reflect your own experience, knowledge, and competencies. AI should never be used to create or exaggerate credentials.
Our goal is to understand the real you – your skills, your story, and your potential – so that we can make the best possible match between you and the organizations we serve.
ACCOMMODATION & INCLUSIVITY
At The Talent Company, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities, and all other category protected by law.
We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know by emailing lauren.maharaj@thetalent.co if an adjustment or adaptation is required at any stage to support you during the recruitment journey.