_{03rd October, 2025}

Our client is a technology company with over 25 years of experience in software development. They operate a cloud-based digital platform supporting a portfolio of online communities across high-consumer spending categories. With deep in-house expertise in Search Engine Optimization (SEO), internet marketing, and traffic acquisition, the company builds and scales highly targeted, successful online communities and websites. Their platform operates at the intersection of community, content, and commerce, reflecting a belief in the power of enthusiasts to inform and inspire.
  
POSITION SUMMARY
We are seeking a Senior Legal & HR Operations Administrative Assistant to provide operational support to the Chief Legal Officer and HR Leadership Team. This role blends responsibilities across legal administration, corporate governance, and HR operations. The ideal candidate is detail-oriented, proactive, and highly organized, with the ability to work independently in a fast-paced public company environment while maintaining confidentiality.
  
RESPONSIBILITIES
Legal Operations & Corporate Governance

• Provide direct support to the Chief Legal Officer across legal and governance matters.
• Manage the full contract lifecycle, including template creation, approvals, renewals, and e-signatures.
• Maintain corporate governance documentation, records, and securities compliance filings.
• Coordinate logistics for board and committee meetings, including scheduling, agendas, resolutions, and board portal administration.
• Draft, redline, proofread, and execute legal and HR documents.
• Support due diligence processes for corporate initiatives, along with legal research and benchmarking.
• Maintain trackers for legal matters, invoices, and deadlines, ensuring organization and compliance.

Human Resources Operations

• Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
• Manage employee equity grants and settlement workflows.
• Prepare and update templates for employment agreements, amendments, and incentive documentation.
• Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
• Maintain HR records and support the development of HR forms, surveys, and process documentation.

SKILLS

• Strong organizational, multitasking, and time management abilities.
• Excellent written and verbal communication skills, with advanced proofreading capabilities.
• Ability to work independently, take initiative, and manage shifting priorities.
• High level of professionalism and discretion in handling confidential information.
• Proficiency with productivity and contract management tools (e.g., Google Workspace, Microsoft Office, DocuSign, Slack).
• Experience with HRIS systems such as BambooHR, WorkSuite, Ledgy, and Checkr is an asset.

QUALIFICATIONS

• 5+ years of experience in legal operations and administration required
• Legal Administration Assistant/Paralegal Diploma required
• Public company experience is an asset
• Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
• Manage employee equity grants and settlement workflows.
• Prepare and update templates for employment agreements, amendments, and incentive documentation.
• Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
• Maintain HR records and support the development of HR forms, surveys, and process documentation.

REQUIRED

• Hybrid work environment with a minimum of once per month working in the downtown Toronto office, requiring flexibility around quarterly board meetings and social events.
• Working hours are Monday to Friday, from 9:30 AM to 5:30 PM, with flexibility for urgent situations, though these are anticipated to be infrequent.

 
This job description represents the general responsibilities and duties of our client’s position but should not be construed as an all-inclusive detailed job description.
  
Confidentiality Note
This search is being conducted confidentially. Details regarding the organization and its operations will be shared with qualified candidates during the interview process.
  
At The Talent Company, we recognize the value of different perspectives and experiences to prompt innovation, spark creativity, and solve problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities and all other categories protected by law. 
  
We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know if an adjustment or adaptation is required at any stage to support you during the recruitment journey.
  

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