Executive Assistant | Jobs at TTG Talent Solutions

_{10th August, 2026}

Executive Assistant
Location: Miami
Type of Work: In Office
Schedule: Full-Time | Standard Business Hours
Type of Contract: Direct Hire
Pay Rate: 60K

Description

We are seeking an organized and professional Executive Assistant to provide high-level administrative support to senior leadership and help ensure smooth day-to-day operations. This role will coordinate calendars, meetings, travel, communications, confidential documents, and other executive support activities. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

Responsibilities and Duties

Manage executive calendars, appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and confidential documents.
Coordinate communication between executives and internal and external stakeholders.
Handle expense reporting, budgeting, and purchasing approvals.
Support project coordination, track deliverables, and follow up on action items.
Maintain confidentiality when handling sensitive company information.
Provide general administrative support to staff and departments.
Greet and assist visitors, answer phones, and manage general office communications.
Maintain organized electronic and physical filing systems.
Coordinate team meetings, company events, and employee engagement activities.
Assist with the development and maintenance of internal processes and documentation.

Requirements

Associate or Bachelor's degree preferred in Business Administration, Communications, or a related field.
3-5 years of combined experience as an Executive Assistant, Administrative Assistant, or Office Manager.
Strong organizational and time-management abilities.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Professional demeanor and ability to interact effectively with all levels of the organization.
Ability to maintain discretion and confidentiality.

Skills

Microsoft Office Suite.
Google Workspace, including Docs, Sheets, Slides, and Calendar.
Attention to detail and accuracy.
Organization and time management.
Strong interpersonal and communication skills.
Problem-solving and initiative.
Adaptability and ability to manage changing priorities.
Teamwork and collaboration.
Experience supporting senior or C-suite executives preferred.
Familiarity with project management tools such as Asana, Trello, or Notion preferred.
Event coordination or office management experience preferred.

ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.

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