Office Administrator

Location: Miami, FL
Type of Work: In Office / On-site
Schedule: Full-Time | Standard Business Hours
Type of Contract: Permanent 
Pay Rate:$60K
 
Description

We are seeking an organized and proactive Office Administrator to support the day-to-day operations of one of our clients. This role will coordinate office activities, schedules, communications, records, and meetings. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Responsibilities and Duties

• Manage calendars, schedule meetings, and coordinate onsite and off-site meetings.
• Coordinate travel arrangements and prepare correspondence, reports, and presentations.
• Maintain office systems, supplies, and vendor relationships.
• Serve as a point of contact for internal and external inquiries.
• Draft and distribute internal communications, memos, and notices.
• Maintain databases, contact lists, and records while ensuring accuracy and confidentiality.
• Support departmental and cross-functional projects by coordinating logistics, tracking progress, and preparing materials.
• Provide administrative support for financial-related activities as needed.
• Coordinate team meetings, workshops, and special events, including logistics, materials, and follow-up.
• Support the administrative team by coordinating schedules, assigning tasks, and providing training when necessary.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 2-4 years of administrative or coordination experience, preferably in a professional or corporate environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and/or Google Workspace.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle sensitive and confidential information with discretion.
• Availability to work on-site during standard business hours.
• Flexibility for occasional overtime, travel, or off-site meetings and events.

Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Attention to detail and accuracy.
• Problem-solving and initiative.
• Strong interpersonal and teamwork skills.
• Professionalism and discretion.
• Ability to adapt to changing priorities.
• Multitasking and deadline management.

ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.