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About EPEC Group

At EPEC Group, we’re committed to enabling a sustainable future by connecting renewable resources. We partner on some of Australia’s most exciting energy infrastructure projects, delivering innovative, safe, and high-quality solutions.

Our people are at the heart of everything we do. Guided by our values—Customer Centric, Certainty, Enjoyment, Future Focused, Integrity, and Safety—we foster a collaborative, inclusive, and high-performing culture.
About the Role We are seeking a motivated Project Administrator (Site-Based) to support the successful delivery of our projects. Working closely with Project Managers and site teams, you will play a key role in coordinating project activities, maintaining documentation, and ensuring seamless communication across stakeholders.

This is a fantastic opportunity to be part of complex renewable energy and infrastructure projects while developing your career in project coordination.

Key Responsibilities

Project Administration

• Prepare and maintain project reports, documentation, and site records
• Coordinate meetings, take minutes, and track key actions
• Support project planning, scheduling, and resource coordination
• Manage travel and accommodation bookings for project teams
• Assist with invoicing, claims, and task tracking

Project Support & Coordination

• Provide day-to-day support to Project Managers and site teams
• Track project progress, deliverables, and timelines
• Liaise with internal teams, clients, and stakeholders
• Ensure effective communication and timely updates across projects

Financial & Risk Support

• Assist in tracking project budgets and costs
• Help identify risks and support mitigation activities
• Support finance teams with reporting and cost control

Tender & Business Support

• Assist in preparing tender submissions and proposals
• Support business development activities as required

Team & Site Support

• Provide general administrative support across project teams
• Maintain strong working relationships across stakeholders
• Support HSEQ requirements and site compliance activities

About You Essential

• Minimum 2+ years’ experience in a project admin or coordination role
• Experience with Pronto (or similar ERP systems)
• Proficiency in Microsoft Office & MS Project
• Strong communication and organisational skills
• Ability to manage multiple priorities and meet deadlines

Desirable

• Diploma in Project Management (or working towards)
• Certificate IV in WHS
• Experience in construction, infrastructure, or energy projects

Additional Requirements

• Willingness to work site-based and travel as required
• Ability to work flexible hours to meet project demands
• Comfortable working across both office and field environments

Why Join EPEC?

• Work on impactful renewable energy and infrastructure projects
• Be part of a collaborative and supportive team culture
• Opportunities for career growth and development
• Competitive salary and long-term career stability
• Contribute to building a sustainable energy future

Apply Now If you're an organized and proactive Project Administrator looking to grow your career in a dynamic environment, we’d love to hear from you.
 

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