_{22nd February, 2025}

We have partnered with a long-standing, family-run public accounting firm based in East Brisbane to find an experienced Executive Assistant. Working within a contemporary public practice firm, this position supports the two Directors with their business and personal affairs.
 
About the firm:
Our client believes that providing an ongoing and easy-to-understand business and financial ecosystem to entrepreneurs enhances their business acumen and allows them to make informed and inspired decisions to set and surpass their financial goals and non-financial dreams. They believe that the way we have developed our business support offering that assists our family of clients really understand the numbers we prepare for them, allows them to make a positive difference to the world.
 
About the Role:
Some of the key responsibilities of the role include:

• Calendar Management: Manage the Directors' professional schedules and coordinate appointments, meetings, and personal commitments, ensuring optimal time management.
• Communication Liaison: Act as a point of contact for both internal and external stakeholders, handling phone calls, emails, and correspondence on behalf of the Directors.
• Travel Coordination: Occasionally organise business travel arrangements and itineraries.
• Document Preparation: Prepare and edit letters, scan and file client documentation.
• Meeting Coordination: Organise meetings and conference calls, prepare agendas, gather information, and follow up on actionable items.
• Confidentiality: Maintain discretion and handle sensitive personal and professional information with integrity and confidentiality.
• Task Prioritisation: Balance and prioritise tasks, ensuring the Directors’ time is used effectively.
• Special Projects: Assist with ad-hoc personal and professional projects as directed by the Directors and line manager.
• Problem-Solving: Anticipate the Directors’ needs and proactively address challenges before they arise.
• File Management: Keep professional records organised, ensuring easy access when required.

 
The Ideal Candidate:
The ideal candidate will have excellent organisational, communication, and time management skills, along with the ability to manage multiple tasks simultaneously while maintaining confidentiality.

• Proven experience as an Executive Assistant or in a similar role supporting high-level executives.
• Exceptional organisational skills, with the ability to multitask and manage competing priorities.
• Strong communication skills and the ability to represent the Directors effectively with internal and external contacts.
• Ability to maintain confidentiality and exercise discretion at all times.
• Strong attention to detail and problem-solving capabilities.
• Flexible, adaptable, and able to work independently with minimal supervision.
• Professional demeanour with a positive, initiative-taking attitude.

 
What's on offer:

• $75,000 - $85,000 plus superannuation
• Career progression opportunities
• Paid professional association fees
• Prime location close to public transport
• Street parking available nearby
• Regular professional development opportunities
• This is an office-based role

Shortlisting will begin once applications are received.
 
For a confidential discussion about this position, please call Shaun from Minchin Recruitment via hello@minchinrecruitment.com.au or (07) 3733 3544.
 
Diversity and Inclusion:
Minchin Recruitment and its partners are equal-opportunity employers who employ people with different strengths, experiences, and backgrounds who share a passion for improving people's lives and delivering exceptional service. Diversity not only includes race and gender identity but also age, disability status, sexual orientation, religion and many other parts of one's identity. Inclusion is everyone's responsibility.
 
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