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About Us
Auctus is a boutique advisory firm in central Hamilton working with privately owned businesses across the Waikato. We help business owners navigate complex commercial decisions – from structuring and tax strategy to growth planning and succession. We’re a small, close-knit team that values genuine relationships, sharp thinking, and doing things properly.

You’ll enjoy real work–life balance, development opportunities, and a culture that values your contribution. We offer generous benefits, including birthday leave (with cake to share with the team!) and those little extras that make Auctus a great place to work.

The Role
This isn’t a traditional administration role. We’re looking for someone who is equal parts organiser, communicator, and relationship builder – someone who thrives on variety and genuinely enjoys connecting with people.

You’ll be the welcoming face of our firm and the driving force behind our marketing, events, and referral partner programme. You’ll coordinate with our external PR and marketing partner to keep our brand active and visible, manage our client and referral events calendar, and build genuine relationships with banking and professional services partners across the Waikato. You’ll also keep the office running smoothly behind the scenes.

If you’ve come from hospitality, events, project coordination, or a client-facing role and you’re looking for a career with more structure and growth potential – this could be the move.

Marketing & Relationship Coordination (Primary Focus)

• Coordinate with our external PR partner (Brainchild) on content scheduling, approvals, and asset delivery for LinkedIn, Facebook, and newsletters.
• Post and engage on the firm’s social media channels between scheduled content – keeping our presence active, current, and human.
• Take photos of the team, office, events, and client interactions for use across social and marketing channels.
• Plan and coordinate client events, education sessions, industry roundtables, and referral partner lunches.
• Manage our monthly referral partner gift programme – building the rotation, coordinating deliveries, and maintaining the relationships that come with it.
• Build and maintain relationships with bank teams, law firms, mortgage brokers, and other professional referral partners across the Waikato – scheduling introductions, delivering gifts, and keeping Auctus front of mind.
• Maintain the marketing activity calendar and ensure deadlines and follow-ups are met.
• Support the production of our quarterly newsletter by gathering content from the team and coordinating with Brainchild.

  Office Administration (Supporting Focus)

• Reception and client service: welcoming clients, managing the main inbox and phones, and meeting coordination.
• Client onboarding and offboarding: engagement documentation and data consistency across systems.
• Workflow support: opening jobs, monitoring deadlines, and supporting team scheduling to ensure on-time delivery.
• General office coordination and day-to-day administration.

What You’ll Bring

• A natural warmth and confidence – you’re the kind of person people remember meeting.
• Strong organisational skills and attention to detail – you keep things moving and nothing falls through the cracks.
• Genuine communication skills, both written and verbal – you can draft a professional email, write a social media post, and hold a conversation with a bank manager.
• Comfort with social media – you understand LinkedIn and Facebook and aren’t afraid to post, engage, and experiment.
• A proactive, solutions-focused mindset – you see what needs doing and get on with it.
• Confidence with technology – you’re comfortable with Microsoft 365, can learn new systems quickly, and aren’t intimidated by tools like Xero or workflow platforms.
• A background in hospitality, events, project coordination, marketing support, or a client-facing professional services role is ideal – but we’re more interested in your attitude and aptitude than a specific CV.

What We’re Looking For
Someone positive, presentable, and reliable who takes pride in their work and creates a polished experience for everyone they interact with. You’re adaptable, discreet with sensitive information, and motivated to support a busy team. You genuinely enjoy being the person who connects people, keeps things organised, and makes things happen.

Most importantly, you want to grow. This role has real scope to develop as the firm’s marketing and client engagement programme matures. The right person will make this role their own.

Ready to apply?
Please press “Apply” now and submit your CV and a cover letter outlining what interests you about this role and what you can bring. We’re particularly interested in hearing about any experience you have in events, marketing coordination, or building professional relationships – even if it’s not in an accounting context.

Applications will be reviewed as they are received and the role will close once we’ve found the right person.

Only applicants with the right to live and work in New Zealand will be considered for this position.

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