_{18th December, 2025}

We're seeking a highly capable Executive Assistant to support two senior leaders within a global-facing university environment. This is a newly created role for someone who enjoys working in a fast-paced setting and takes pride in providing proactive, high-quality executive support in an international context.

This opportunity will suit an EA who thinks several steps ahead and values keeping senior leaders organised, prepared and supported, particularly where travel, time zones and competing priorities are involved.

About the Role

Based on campus, you'll provide trusted, high-level executive and administrative support to two senior leaders within a small, collaborative leadership team. This is a hands-on role requiring sound judgement, strong organisation and the ability to anticipate needs and introduce structure in a complex environment.

Key Responsibilities

• Proactively managing complex diaries and meeting coordination for two senior leaders
• Coordinating international and domestic travel including flights, visas, itineraries and time-zone considerations
• Ensuring leaders are fully prepared ahead of meetings, travel and missions (briefings, agendas, materials and logistics)
• Managing expenses, credit card reconciliations and financial administration
• Coordinating meetings while leaders are travelling, often involving senior internal stakeholders and external partners
• Acting as a trusted point of contact and "concierge" for internal and external stakeholders
• Supporting delegations, events and international visits as required
• Maintaining strong communication and visibility across the team to ensure things run smoothly

About You

• Demonstrated experience as an Executive Assistant supporting senior leaders in a complex, fast-moving environment
• Experience working in international, travel-heavy and globally connected roles (India or broader international exposure highly regarded)
• Highly organised, detail-focused and confident managing competing priorities
• Proactive and organised, with a natural ability to anticipate needs and stay one step ahead
• Warm, professional and confident communicator who builds trust quickly
• Comfortable working largely on campus and being visible and engaged with the team
• Flexible and pragmatic, with the ability to support occasional out-of-hours requirements during travel periods

Why Join

• Newly created role with the opportunity to shape how executive support is delivered
• 12-month casual contract with a view to transitioning to a fixed-term role
• Hybrid working model: 4 days on campus, 1-day WFH
• Exposure to high-profile international work and senior decision-making
• Supportive, collaborative leadership team doing meaningful, globally connected work

If you're an experienced EA who enjoys working in a fast-paced environment, thrives in an international context and takes pride in being a calm, proactive and trusted support partner, we'd love to hear from you.

Please apply with your resume and a brief cover letter outlining your interest in the role.

For a confidential discussion, contact Lorrae Taylor at lorrae@ashemunro.com.

Please note: our office will be closed from 24 December to 2 January. We will review applications and be in touch upon our return to the office.

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