_{11th December, 2025}

We’re seeking an experienced Office Coordinator to join our University client on a 3–6 month contract with potential for extension or permanency. You will provide senior executive, governance and operational support within a small, highly collaborative team. This is a great opportunity for someone who enjoys working at pace, delivers polished work and thrives in an environment where flexibility, warmth and teamwork are essential.

The team supports a large and complex directorate, and they’re looking for someone dependable, professional and adaptable who contributes positively to a shared team culture and is comfortable stepping in to support colleagues where needed.

About the Role

You’ll play a key role in keeping the office running smoothly by coordinating governance activities, preparing documentation, supporting meetings and managing workflows across the team. Your responsibilities will focus on ensuring processes, paperwork and day-to-day operations run efficiently, with a strong emphasis on organisation, precision and clear communication.

Key Responsibilities 

• Providing high-level administrative support, ensuring tasks, deadlines and correspondence are well managed.
• Coordinating meeting logistics, including room bookings, setup, name badges, catering and attendee arrangements.
• Preparing, formatting and proofreading briefs, agendas, minutes and committee papers to ensure accuracy and consistency.
• Managing the full lifecycle of governance papers, coordinating drafts, reviewing content, finalising materials and submitting within strict timeframes.
• Acting as Executive Officer for committees and working groups, including organising papers, tracking actions and supporting meetings.
• Maintaining office systems, processes and procedures to support smooth operations within a fast-paced, high-performing team.
• Assisting with special projects, research tasks and team-wide coordination activities as required.
• Monitoring shared inboxes, correspondence and workflow requests, ensuring timely follow-up and clear communication.

About You 

• Experience as an EA, Executive Officer or Senior Administrator supporting senior leaders in a complex environment
• Demonstrated experience preparing or coordinating committee, board or governance papers.
• Strong attention to detail with excellent planning and deadline management
• Confident preparing high-quality written documentation and refining complex content
• Comfortable engaging with senior executives and subject matter experts in a warm, professional manner
• Higher education experience is beneficial but not required
• Works well independently while contributing to a collaborative, close-knit and supportive team culture

Why Join

• Flexibility – full-time or 0.8 FTE 
• Hybrid working – option to work from home part of the week
• Executive exposure – contribute directly to governance and operational priorities
• Work with a collaborative group that values relationships and shared success

If you’re a polished office coordinator who enjoys working at pace, values teamwork and takes pride in delivering high-quality work, we’d love to hear from you.

Please apply with your resume and a brief cover letter outlining what you’re looking for in your next role.

For any questions or a confidential conversation please contact Laura Ashe on 0432 603 981 or laura@ashemunro.com

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