_{27th March, 2026}

Position Number
018539

Position Classification
Administration Officer level 3 ($72,171 - $77,787)

Location
Batchelor 
                                                           
Reporting to
Travel Services Team Leader

Licences
Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications
Original certified copies of qualifications must be supplied.

How to apply
Submit application to recruitment@batchelor.edu.au

• All applications must include a completed application lodgement form
• Each selection criteria must be individually addressed
• Current CV/resume to be included

We strongly encourage Indigenous Australian applicants to apply for all Batchelor Institute vacancies.

Tenure
6 Months

Applications close
Sunday 12 April, 2026

Purpose of the Position
The Travel Officer is responsible for the processing of Travel Requests (student and staff), primarily related to Travel funded under Away from Base (AFB).

Duties

• Assist in the review of Travel Services processes and procedures related to relevant policies, to enhance clarity around Student Experience responsibilities and functions to both internal and external stakeholders.
• Process and respond to queries and requests related to.
  • Travel requests
  • Travel costings
  • Travel bookings
  • Travel payments, including accounts payable and credit card processing
  • Travel approvals
• Assist in the correction of data, and processes related to, the Customer Relationship Manager (CRM) System, FileMaker Pro and any related data systems used by Travel Services.
• Assist and participate in audits, queries and administrative tasks as required by internal and external stakeholders, or as required by the Team Leader.
• Under direction of the Team Leader, assist in the maintenance of processes related to ASQA, TEQSA, NCVER, and/or Commonwealth/State audits and reforms, NIAA and/or Commonwealth/State audits and reforms, including the introduction of changes to funding requirements resulting from legislative changes at Commonwealth/State levels.
• Assist in the promotion of relevant Travel Services policies related to student and staff travel and provide advice and guidance to internal and external stakeholders regarding the application of these.
• Assist in the organisation of student and staff induction segments related to Travel Services, as required.
• Undertake user testing, as required.
• Comply with relevant document storage policies, guidelines, and procedures.
• Undertake other reasonable duties as directed by your line manager.

Selection Criteria

1. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
2. A minimum tertiary qualification of Certificate II level or higher in a relevant discipline (or working towards completion of), or a mix of tertiary qualifications and relevant experience in a similar role.
3. Demonstrated interpersonal and communication skills with proven experience to communicate with Aboriginal and/or Torres Strait islander people and demonstrated capacity to work within the social, political, and cultural environments of Aboriginal and/or Torres Strait Islander communities and organisations.
4. Demonstrated capacity to undertake personal initiatives, making decisions appropriate to the level of responsibility of the position, time management skills, initiative, and managing workload priorities.
5. Demonstrated capability in the understanding and interpretation of procedures and processes.
6. Demonstrated capability in participating in a diverse team to obtain outcomes of success.
7. Understanding of Work Health and Safety, Equity and Anti-Discrimination principles and practices, and ability to comply with Institute WHS Policies and Procedures.

  
Selection Criteria – Desirable

1. Ability to quickly acquire knowledge of the Institute’s structure, functions, and objectives.
2. Demonstrated experience in high-volume data entry.
3. Demonstrated capacity in a travel service setting.

  
For more information, please contact recruitment@batchelor.edu.au
 

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