_{12th January, 2026}

Position Number
51126

Position Classification
Administration Officer AO5BI ($95,603- $100,583)

Location
Batchelor Campus          
                                          
Reporting to
Finance Business Partner

Licences
Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications
Original certified copies of qualifications must be supplied.

How to apply
Submit application to recruitment@batchelor.edu.au

• All applications must include a completed application lodgement form
• Each selection criteria must be individually addressed
• Current CV/resume to be included

We strongly encourage Indigenous Australian applicants to apply for all Batchelor Institute vacancies. 

Tenure
Permanent Full Time

Applications close
27 January 2026

Purpose of the Position
The primary purpose of this role is to prepare accurate, complete, and timely financial data, reconciliations, and program acquittals to support Institute-wide financial reporting, revenue assessment, budgeting, forecasting, and internal management reporting.

The role is operational and execution-focused, supporting higher-level analysis, interpretation, and decision-making undertaken elsewhere in the Finance function.

Duties

• Prepare program and project financial acquittals in accordance with approved funding agreements, Finance templates, and procedures.
• Reconcile acquittals to the general ledger and supporting records.
• Assist in preparing revenue and financial reconciliation schedules to support month-end and year-end financial reporting processes.
• Assist with the preparation of supporting information for revenue assessment and revenue-related journals.
• Assist in the preparation of the annual budget and quarterly budget reviews.
• Prepare financial schedules, reconciliations, and supporting data for internal reporting, audits, budget monitoring, and forecasting activities.
• Provide accurate and timely financial data to support internal reporting, budget monitoring, and forecasting activities.
• Provide financial working papers and supporting documentation to assist with internal and external audit reviews.
• Use financial systems in accordance with approved controls, procedures, and delegations.
• Undertake other reasonable duties as directed by the line manager.

Selection Criteria

1. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities, and organisations.
2. Highly effective interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
3. Ability to build strong relationships with both internal and external stakeholders.
4. Demonstrated initiative and managing workload priorities.
5. Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.
6. Demonstrated experience in preparing financial acquittals and reconciliations.
7. Demonstrated understanding of basic accounting principles, financial controls, and the importance of accuracy and completeness in financial data used for reporting, audit, and review purposes.
8. Demonstrated experience in financial data preparation and reporting support.
9. High level of accuracy and attention to detail.
10. Tertiary qualifications in Accounting, Finance, or Business. Membership or progress towards membership of a recognised accounting body (CPA Australia or CA ANZ) is desirable.
11. At least 2-3 years of experience in a financial or accounting role within a medium-sized organisation is desirable.

For any enquiries please call the recruitment team on 08 8939 7222

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