_{22nd November, 2024}

Position Classification
AO6BI ($95,864- $107,167)

Location
Batchelor & Charles Darwin University

Reporting to
Executive Officer, Deputy CEO Operations and Deputy CEO Academic and Student Experience

Licences
Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications
Original certified copies of qualifications must be supplied.

How to apply
Submit application to recruitment@batchelor.edu.au

• All applications must include a completed application lodgement form
• Each selection criteria must be individually addressed
• Current CV/resume to be included

We strongly encourage Aboriginal and/or Torres Strait Islander applicants to apply for all Batchelor Institute vacancies.

Tenure
Fixed Term Full Time 12 months

Applications close
8 December 2024
  
Purpose of the Position
The primary objective of this position is to provide high level executive, secretariat, and administration support to the Chief Executive Officer and the Chair. This is done on a daily basis through diary management, preparation of reports, coordinating travel and accommodation arrangements, developing good administrative systems and assist the Chief Executive Officer and the Chair with administrative tasks on key projects.

Duties

• Manage correspondence for the Chair and the Chief Executive Officer and initiate and monitor progress on responses, projects and tasks allocated to other employees to ensure deadlines are met.
• Anticipate needs, coordinate and provide assistance with relevant papers / briefings prior to meetings.
• Prepare correspondence for the Chair and the Chief Executive Officer’s signature.
• Liaise with and respond to enquiries from external stakeholders, members of the public and all levels of staff to provide appropriate advice on the Institute’s functions and activities.
• Advise Institute staff of relevant decisions taken by the Chief Executive Officer.
• Assist with the efficient day to day administrative operation of the Chair and the Chief Executive Officer’s office by developing and maintaining appropriate procedures and systems and providing assistance to other staff when required.
• Manage travel bookings and accommodation.
• Actively contribute to a culture of achievement within the Institute and develop and maintain effective collaborative relationships with a diverse range of stakeholders.
• Maintain effective governance and reporting systems in all areas of responsibility and adhere to required work, health, and safety requirements.
• Other reasonable duties as directed by your line manager.

Selection Criteria

1. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Aboriginal and Torres Strait Islander families, communities and organisations.
2. Proven ability in providing administrative support and advice at an executive level in a challenging environment including:
   1. maintaining high levels of confidentiality;
   2. organisational and time management skills, prioritising competing requirements, and meeting critical deadlines; and
   3. maintaining professional relationships with senior people in the Aboriginal community and organisations, in the public and private sectors and other Batchelor managers.
3. Demonstrated research capacity to prepare high quality complex correspondence, submissions and papers.
4. Demonstrated written and oral communication skills in a diverse environment including the ability to effectively communicate with Aboriginal and / or Torres Strait Islander people.
5. Proven ability to work independently and as part of a team, use initiative, adapt to change, be self-motivated in high pressure situations.
6. Extensive knowledge in computer systems including word processing, spreadsheets, email, records management, database and major business systems.
7. A sound knowledge of the principles of equity and diversity, occupational health and safety, and records management.

Selection Criteria – Desirable

1. Ability to quickly acquire knowledge of the Institute’s structure, functions and objectives.
2. Relevant tertiary qualification and/or certificate or diploma in business administration or previous executive/administration experience.

Please contact Sariana Perry on 08 8939 7475 or email recruitment@batchelor.edu.au

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