_{13th February, 2026}

An exciting opportunity to step into a pivotal Executive Assistant role supporting a Chief of Staff and Executive team during a significant growth phase.

This is not a traditional diary-only EA role. It’s a high-trust, central coordination position where structure, rhythm and follow-through genuinely matter. You’ll be the steady hand behind the scenes ensuring executive priorities are aligned, meetings are purposeful, documentation is accurate and actions don’t fall through the cracks.

Based in Kilmore (onsite preferred, minimum 3 days if hybrid), with regular travel into Melbourne CBD as required, this role will suit a disciplined, highly organised EA who enjoys working in structured environments and takes pride in enabling senior leaders to operate at their best.

The Role
Reporting to the Chief of Staff, you’ll provide proactive support across:

• Executive coordination and complex diary management
• Executive meetings, town halls and key internal forums
• Structured agendas, pre-reads and high-quality meeting documentation
• Action tracking and follow-through across the Executive team
• Community & Stakeholder Relations coordination
• HR & Talent support including interview scheduling and onboarding
• Executive travel, logistics and office coordination

This is both a strategic and operational role — perfect for an EA who enjoys being deeply embedded in the rhythm of a business.

About You
You’ll bring:

• 5+ years’ experience as an Executive Assistant or in a senior coordination role
• Experience supporting multiple senior leaders
• Exceptional organisational, attention to detail and documentation skills
• Confidence preparing structured agendas, notes and briefing packs
• High levels of discretion and professionalism
• A calm, proactive approach with strong follow-through
• Strong systems capability across Microsoft 365, Google and document management platforms
• Comfort working onsite in Kilmore

You thrive in environments where clarity, discipline and accountability are valued. You’re naturally proactive, anticipate what’s needed next and take pride in high-quality, accurate work.

If this sounds like the type of role where you can really make your mark, we would love to hear from you.

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