_{16th January, 2026}

The Opportunity
This is a great opportunity to join a well-regarded Australian organisation in a key Executive Assistant role. Supporting a busy and highly engaged Executive Director, you’ll work in an environment that is dynamic, varied and rewarding, where priorities can evolve and no two days are quite the same.
This role will suit an experienced EA who enjoys variety, is comfortable navigating some ambiguity, and takes pride in bringing clarity and structure to a fast-moving area of the business. Acting as a central point of contact between the Executive Director, senior leaders and the broader EA team, you’ll play an important role in keeping things running smoothly while adapting to changing priorities.
The role is based on St Kilda Road, opposite the Shrine and Gardens, with on-site parking and tram access at the doorstep. Some flexibility to work from home will be available once you are settled in the role.

The Role
Working closely with the Executive Director, you’ll provide trusted, proactive support across a full and varied workload. You’ll be comfortable working through change, balancing competing priorities and responding to evolving needs, while maintaining a calm, organised and professional approach.
Key responsibilities include:

• Coordinating a busy and evolving diary and meeting schedule
• Organising meetings, events, strategy days and site visits
• Liaising with senior stakeholders and off-site teams
• Overseeing office coordination to support smooth daily operations
• Preparing, formatting and managing documents
• Managing and reconciling executive expenses
• Supporting team engagement and a positive workplace culture
• Collaborating with other EAs to share best practice and improve efficiency

  
About You 
You’re an experienced Executive Assistant who enjoys working in a dynamic environment and supporting at a senior level. You’re adaptable, comfortable with some ambiguity, and enjoy bringing order, structure and momentum to your work.
You’ll bring:

• Solid experience supporting senior executives
• Strong organisational and time-management skills
• Clear and professional communication skills
• A proactive, solutions-focused approach
• A collaborative mindset and strong attention to detail

If you’re looking for a busy, engaging EA role where trust, variety and adaptability are valued, we’d love to hear from you.  Please forward your CV ASAP...

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