_{10th November, 2026}

Recruitment Planning & Administration Apprentice | Canary Wharf | £24,500 | Full Time | Apprenticeship
 
 
About the Role
 
As a Recruitment Planning & Administration Apprentice, you will play an important part in supporting our Recruitment Team with the day-to-day coordination and administration of temporary staffing assignments.
Working closely with our Recruitment Coordinators, you will help ensure operatives are correctly booked onto assignments, shift schedules are maintained, timesheets are accurately populated and essential recruitment administration is completed.
 
You will become a key point of support within a busy recruitment environment, helping the team deliver an efficient and reliable service to our clients and workforce.
 
Alongside your daily responsibilities, you will receive structured training and exposure to the wider recruitment process, with the opportunity to develop into a recruitment-focused position as your knowledge and confidence grow.
 
Key Responsibilities
 
Workforce Planning & Assignment Coordination

• Support Recruiters with booking operatives onto temporary assignments, jobs and shift schedules.
• Maintain accurate workforce rotas, assignment records and booking information.
• Liaise with operatives to confirm availability, shift allocations and assignment details.
• Assist with managing changes to bookings, cancellations, absences and replacement cover.
• Ensure assignment information is accurately recorded and communicated to the relevant teams.
• Support Recruiters in identifying potential workforce availability to fulfil client requirements.
• Help monitor upcoming assignments and highlight any gaps or potential scheduling issues.

Timesheet & Payroll Administration

• Assist with the preparation, population and processing of weekly timesheets.
• Ensure operative hours, shift information and assignment details are correctly recorded.
• Cross-check timesheet information against bookings, rotas and client records.
• Identify missing or inconsistent information and liaise with the relevant Recruiters to resolve discrepancies.
• Support the timely submission of accurate timesheet information to the Payroll Team.
• Maintain organised records to assist with payroll queries and reporting.

Recruitment Administration & Team Support

• Maintain accurate candidate and assignment records within our recruitment management systems.
• Assist with general administrative tasks, including data entry, document management and record keeping.
• Support the collection and organisation of candidate compliance documentation.
• Help coordinate candidate inductions, training appointments and onboarding requirements.
• Respond professionally to internal queries and candidate communications.
• Assist with the preparation of recruitment reports, spreadsheets and operational updates.
• Provide general administrative support to the Recruitment Team as required.

Recruitment Training & Career Development

• Gain an understanding of the full recruitment cycle, from candidate attraction and registration through to placement and ongoing management.
• Develop communication skills through regular interaction with candidates, operatives and colleagues.
• Learn how Recruiters source, screen and match candidates to client requirements.
• Support candidate registration, availability checks and initial screening activities as experience develops.
• Build knowledge of recruitment compliance, client requirements and workforce management.
• Gradually take on additional recruitment responsibilities with the support of experienced colleagues.
• Work towards a recognised apprenticeship qualification aligned with your career development.

About You
 
We are not necessarily looking for someone with previous recruitment experience. We are looking for the right attitude, a willingness to learn and someone who enjoys working in a busy, team-oriented environment.
 
Essential Skills & Attributes

• Highly organised with good attention to detail.
• Confident using computers, including Microsoft Excel, Outlook and other Office applications.
• Good written and verbal communication skills.
• Comfortable working with numbers, spreadsheets and data.
• Able to prioritise tasks and manage multiple responsibilities.
• Reliable, punctual and committed to delivering accurate work.
• A proactive and positive approach to problem-solving.
• Comfortable speaking with people over the telephone and via email.
• Willingness to learn new systems and processes.
• A genuine interest in building a long-term career within recruitment.

Desirable, But Not Essential

• Previous experience in an administrative, customer service or office-based environment.
• Familiarity with shift scheduling, workforce planning or timesheets.
• An interest in recruitment, people management or business operations.

Full training will be provided.
 
Training & Career Progression
 
At AGS Recruitment, we believe in developing talent from within.
 
This position is designed to provide a foundation in recruitment operations, workforce planning and candidate management while supporting the successful completion of an appropriate apprenticeship programme.
As your experience develops, you will have the opportunity to progress through a structured career pathway:
 
Stage 1 - Recruitment Planning & Administration Apprentice
Build confidence in workforce bookings, timesheet administration, recruitment systems, compliance and candidate communication.
 
Stage 2 - Recruitment Coordinator / Recruitment Resourcer
Develop responsibility for candidate sourcing, workforce availability, candidate screening, onboarding and supporting the fulfilment of client vacancies.
 
Stage 3 - Recruitment Consultant
Progress towards managing recruitment assignments, building candidate and client relationships, fulfilling vacancies and contributing to the commercial growth of the business.
Progression will depend on individual performance, development and available opportunities.
 
What We Offer

• The opportunity to begin a career within an established and growing recruitment business.
• A recognised apprenticeship programme, subject to eligibility and training-provider arrangements.
• Full on-the-job training and ongoing support from experienced recruitment professionals.
• Exposure to a variety of industries, clients and recruitment activities.
• A friendly, supportive and collaborative working environment.
• Clear opportunities for professional development and career progression.
• The opportunity to grow into a Recruitment Coordinator or Recruitment Consultant position.

 
About AGS Recruitment
 
AGS Recruitment is a growing recruitment business specialising in providing temporary, permanent and contract staffing solutions across Facilities Management, Transport, Rail, Cleaning and associated sectors.
We pride ourselves on building strong relationships with our clients and candidates, delivering reliable recruitment solutions in fast-paced operational environments.
 
As our business continues to grow, we are looking for an enthusiastic and organised individual to join our team as a Recruitment Planning & Administration Apprentice.
 
This is an excellent opportunity for someone looking to start their career in recruitment, gain hands-on industry experience and develop the skills needed to progress into a Recruitment Coordinator or Recruitment Consultant role.
 
Why Join AGS Recruitment?
 
This is more than an administration role. It is an opportunity to learn how a recruitment business operates from the ground up.
 
You will gain valuable experience in coordinating people, managing operational requirements, supporting client delivery and understanding the recruitment process.
 
If you are organised, enthusiastic, enjoy working with people and want to build a career in recruitment, we would love to hear from you.

Apply For Job