_{31st October, 2025}

Primary Purpose
This role provides high level executive assistance to the CEO and Senior Leadership team, while also delivering business support functions and organisational administration. You will also be required to provide Board / Committee and Company Secretarial support.
 
KEY RESPONSIBILITIES
 
In this role you will be responsible for:
 

• Board Support: Support the General Counsel / Company Secretary in preparation of agendas, formatting, collation, upload and publication of Board and Committee meeting papers using the Diligent Boards platform. In addition, you will prepare run sheets, follow up of actions arising and distribute circular resolutions.
• Board & Committee Meeting Support: Be on-site to coordinate board and committee meetings, room set-up, audio visual/IT set up, catering and clearing of rooms at the finalisation of the meeting.
• Company Support: Assist the General Counsel / Company Secretary in ASIC lodgements ensuring company annual review deadlines are flagged and lodged within set timeframes.
• Administrative Support: Provide general office support by assisting in daily office needs and managing general administrative activities, formatting of presentations, policies, reports and drafting of letters. Develop and maintain company registers/spreadsheets as directed.
• Communication: Greet visitors, and handle office correspondence to ensure effective communication within the office.
• Scheduling: Manage calendars, schedule appointments, and organize meetings as requested.
• Document Management: Maintain SharePoint filing systems as directed and ensure easy access to information.
• Office Management: Monitor inventory levels, order office & grocery supplies, maintain a clean and organized workspace, including the kitchen. Ensure meeting rooms are cleaned and organised at all times.
• Facilities Management: Coordinate all tradesmen, building management. Relay communications from building management to the team, i.e. scheduled fire drills, lift servicing etc.

 
REQUIRED SKILLS AND QUALIFICATIONS
 
You will have the following experience:
 

• A minimum of 5 years' experience in executive assistant and/or business. support roles, including a minimum of 1 to 2 years using the Diligent Boards platform.
• Experience working in complex, multi-stakeholder organisations and working with business systems.
• Demonstrated ability to provide high-level administrative support and senior executive assistance.
• Strong organisational skills with the ability to prioritise competing demands and meet deadlines.
• Strong initiative, judgment, and problem-solving skills.
• High-level interpersonal skills with the ability to build relationships at all levels.
• Excellent written and verbal communication skills, including strong attention to detail to ensure accuracy in tasks and documentation.
• Advanced proficiency in Microsoft Office suite and corporate systems.

 
 
 

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