_{09th March, 2026}

Family Assistant
Locust Valley, NY
Full-Time | Monday–Friday, 9:00 AM–5:00 PM
Salary $100,000+ Based on Experience | Benefits | Long-Term Role
Private Household
A private family with residences on Long Island is seeking a highly organized, proactive, and discreet Family Assistant to support the smooth day-to-day operations of their household. This is a dynamic role that blends administrative coordination, household logistics, and hands-on support. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced private home environment.
The schedule is Monday through Friday from 9:00 AM to 5:00 PM, with a hybrid structure—some days working on-site at the residence in Locust Valley and other days working remotely handling administrative and coordination tasks. Occasional weekend availability will be required for events, travel preparation, or preparing the home for the family’s return. There is also an expectation that the assistant will be reasonably reachable and responsive via text and email outside of standard working hours when urgent needs arise.
This role requires excellent judgment, strong communication skills, and the ability to anticipate the family’s needs while maintaining discretion and professionalism. The Family Assistant will collaborate closely with household staff and vendors to ensure that family logistics, travel, events, and household systems run seamlessly.
Core Responsibilities

• Coordinate family logistics including calendar management, daily schedules, appointments, school communications, activities, and travel planning
• Manage travel coordination and trip preparation, including packing lists, itineraries, reservations, and home preparation before departure and return
• Serve as a primary liaison between the family and household staff, ensuring clear communication and coordination
• Work closely with the property manager to schedule vendors, contractors, and service providers, ensuring alignment with family schedules
• Assist with planning and executing private events, family gatherings, holidays, gifting, and seasonal décor, including setup, breakdown, storage, and rotation
• Develop and maintain household systems, manuals, inventories, shared calendars, and operational processes
• Track household-related expenses, manage vendor invoices, and coordinate with financial and advisory teams as needed
• Oversee household storage and organization systems, including seasonal items, archives, and inventory management
• Anticipate family and household needs, proactively identifying improvements and implementing systems to enhance efficiency and organization

Qualifications

• 3+ years of experience in a Family Assistant, Household Manager, or senior-level Private Assistant role supporting high-net-worth or ultra-high-net-worth households
• Exceptional organizational, communication, and problem-solving skills
• Ability to manage multiple priorities while maintaining attention to detail
• Absolute discretion, confidentiality, and professionalism
• Strong technical skills, including digital calendars, household management systems, and organizational platforms
• Calm, adaptable, and polished demeanor suited to a dynamic household environment that includes children and pets
• Valid driver’s license and reliable transportation
• Proximity to Locust Valley strongly preferred
• Flexibility for occasional weekend support and schedule adjustments based on family needs

Compensation & Benefits

• Salary starting at $100,000+ annually, based on experience
• Healthcare or healthcare stipend
• Paid time off
• Benefits consistent with a long-term, senior-level private household position

This is an excellent opportunity for a highly organized professional who enjoys supporting a private family and is looking for a long-term role within a collaborative household team.

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