_{09th November, 2025}

Paralegal/Personal Assistant & House Manager
  
  
Location: New York, NY (Preference for candidates with experience in New York or Miami)
Company: Confidential Client
Job Type: Full-Time, Long-Term
  
Position Overview:
  
  
A private client with multiple residences is seeking a refined and highly detail-oriented Paralegal/Personal Assistant & House Manager to oversee both personal and household operations. The ideal candidate will have a strong background in contract management, financial oversight, and administrative organization, combined with the discretion and polish required to support a high-profile individual.
  
This role blends private estate management and executive-level support, ideal for someone who thrives in a structured yet dynamic environment and enjoys being both strategic and hands-on.
   
  
Key Responsibilities:
  

• Contract & Legal Coordination:
  Review, track, and organize contracts, vendor agreements, leases, and service documents. Liaise with attorneys and advisors to ensure all legal and financial obligations are met.
• Financial Management:
  Oversee household budgets, process invoices, handle bill payments, and manage vendor accounts. Reconcile monthly statements and maintain accurate financial records using QuickBooks or similar tools.
• Administrative Support:
  Manage complex calendars, schedule appointments, and coordinate travel logistics. Prepare correspondence, maintain confidential files, and anticipate client needs with a proactive approach.
• Estate & Household Oversight:
  Supervise vendors, contractors, and household staff. Ensure all properties—including primary and secondary homes—are well maintained and operating smoothly.
• Project & Property Management:
  Assist with real estate transactions, renovation projects, and ongoing property maintenance. Track timelines, budgets, and contracts with precision.
• Discretion & Confidentiality:
  Handle all personal, financial, and legal matters with the utmost privacy and professionalism.

  
Qualifications:

• 5+ years of experience as a Personal Assistant, House Manager, or Estate Manager supporting high-net-worth or private clients
• Strong understanding of contracts, legal documents, and financial reporting
• Working knowledge of QuickBooks or equivalent accounting software
• Exceptional organizational skills with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Ability to work independently and maintain composure in fast-paced environments
• Professional, polished, and trustworthy demeanor
• Flexibility to travel and work occasional evenings or weekends as needed
• Long-term references demonstrating reliability and discretion

Compensation & Benefits:

• Competitive salary (commensurate with experience)
• Relocation assistance available for qualified candidates
• Comprehensive benefits package
• Long-term opportunity with room for growth within a stable, respectful household

  
  

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