_{13th December, 2024}

Parish Secretary – Hervey Bay

About Us
The Archdiocese of Brisbane, established in 1859, is a dynamic Catholic community in Southeast Queensland. Led by Archbishop Mark Coleridge, we support parishes, schools, and ministries focused on worship, education, and social justice. Committed to fostering faith and compassion, we offer a collaborative and inclusive environment for those dedicated to serving and enriching our community.

Our Parish includes two churches: St Jospeh’s Pialba, Hervey Bay and St Patrick’s Howard.

Hours: Permanent Part/Time – 20 hours a week.
Mon/Tues/Thursday - 9am-4pm

About the Role
Are you an organized, tech-savvy, detail-oriented individual? We’re looking for a Parish Secretary for Hervey Bay Catholic Parish with enthusiasm and efficiency. As our Parish Secretary, you’ll be at the centre of our administrative needs, making sure everything runs smoothly and assisting in delivering our pastoral mission.

Key Responsibilities

• Office & Calendar Management: Schedule and set reminders for parish events, coordinate meetings, and organize the parish calendar.
• Sacramental Support: Assist the Pastoral Ministry Coordinator with the preparation and organization of Sacraments, including Baptisms, Marriages, and Funerals, ensuring smooth, respectful ceremonies.
• Database & Communications: Proficiently use Microsoft Office and Flocknote to manage parish communications, update records, and maintain contact lists.
• Customer Service: Serve as the first point of contact, handling phone calls and emails with warmth and professionalism.
• Newsletter Creation: Draft the weekly parish newsletter with an eye for both grammatical accuracy and visual appeal.
• Invoicing & Financial Support: Generate and send invoices, track payments, and handle basic financial administration.
• Facilities Coordination: Liaise with contractors for parish maintenance, ensuring all repairs and routine upkeep are done on time.

Skills and Experience

• Tech Competence: Proficient in Microsoft Office, familiar with Flocknote or other database systems, and capable of managing digital and print communications.
• Organizational Skills: Adept at multitasking, with the ability to set reminders, coordinate future events, and keep the parish office running efficiently.
• Pastoral Sensitivity: Experienced in handling delicate situations with compassion and professionalism, especially regarding sacramental preparation.
• Communication Skills: Strong written and verbal skills; capable of drafting clear and engaging messages for the newsletter and other parish communications.

Personal Qualities

• An understanding of Catholic traditions and values, with an appreciation for parish life.
• Warm, collaborative, and able to connect well with diverse parishioners and staff.
• A proactive attitude, ready to “go above and beyond” in service of the parish community.

 
Send your interest via submitting a Resume to
Brent Hunter – HR Recruitment hunterb@bne.catholic.net.au

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children.  Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. The organisation is fully committed to child safety and has a 0 tolerance to abuse of children or vulnerable adults.

Apply For Job