Confidential Executive Assistant / Personal Assistant / Office Manager - New York City
Confidential Executive Assistant / Personal Assistant / Office Manager - New York City
We are conducting a confidential search for a full-time Executive Assistant / Personal Assistant / Office Managerbased in New York City. This is a diverse, hands-on role supporting a high-level team and principal across a wide range of administrative and operational functions, including special projects, office management, and personal assistance.
Key Responsibilities:
- Serve as a key point of contact and support for both professional and personal needs
- Manage complex calendar scheduling, travel coordination, and meeting planning
- Oversee invoice processing, payments, and financial tracking using various systems
- Assist with special projects and office operations, both on-site and remotely
- Provide on-site support at multiple locations throughout NYC and the Tri-State Area
- Maintain a 24/7 mindset for availability and flexibility, especially when principals are in town
- Coordinate with vendors, staff, and external stakeholders as needed
Requirements:
- Extensive experience in an office or family office environment
- Proven ability to juggle multiple responsibilities and projects simultaneously
- Strong background in calendar management, scheduling, and invoicing
- Willingness to be on-site as needed and work 40+ hours per week
- Local to New York City — this is a hybrid role with in-person and remote flexibility
- Demonstrated longevity in past roles; stability is a must
- Excellent organizational, communication, and problem-solving skills
To apply, please send your resume to: carmen@hudsonstaff.com
$100-150k DOE