_{30th June, 2025}

Executive Personal Assistant to Female Entrepreneur (NYC-Based)
Schedule: Monday–Friday, 10 AM–6 PM (Hybrid: 3 days in-person / 2 days remote)
Location: New York City (must be NYC-based)
Compensation: $120,000–$150,000 DOE + Benefits (W-2 salaried)
Benefits Include: Health Insurance, Short- and Long-Term Disability
Overview:
A fast-paced and hands-on female entrepreneur is seeking a highly capable, proactive, and organized Executive Personal Assistant to manage her day-to-day personal and household life. This role requires someone who is a natural problem-solver, tech-savvy, confident, and comfortable managing a wide range of personal and home-related responsibilities with discretion and efficiency.
Key Responsibilities:
Maintain a master task list and continuously update and prioritize daily to-dos
Coordinate all personal appointments (medical, dental, beauty, etc.)
Manage scheduling for the children (ages 13, 15, 15) including doctor appointments, activities, and school-related matters
Oversee household vendors and service providers, ensuring timely and high-quality service
Liaise with insurance companies and handle claims or policy questions as needed
Support and communicate with a household staff of 8–9 to ensure tasks and routines are completed
Learn and maintain household systems (HVAC knowledge a plus), including overseeing SOPs and household inventory
Handle gifting and organization for holidays, birthdays, and special occasions
Organize and manage family photo albums
Review and track household invoices and contracts
Provide light tech troubleshooting (e.g., printer issues, Wi-Fi problems, smart devices)
Operate with discretion, common sense, and excellent judgment
Work on-site 3 days per week, with 2 days remote
During the summer (when the family is mostly away), assist with household projects and coordination by working with housekeepers and other staff
Ideal Candidate:
Experienced: At least 5+ years in a similar Executive Personal Assistant or Household Assistant role with demonstrated longevity
Proactive & Resourceful: Takes initiative, meets deadlines, and handles issues before they become problems
Tech-Savvy: Knows how to troubleshoot simple tech issues and is comfortable using AI tools or learning new systems
Clear Communicator: Asks smart questions, follows through, and doesn’t let tasks fall through the cracks
Discreet & Trustworthy: Maintains the highest level of confidentiality and professionalism
Detail-Oriented with Big Picture Awareness: Balances day-to-day tasks with long-term organization and planning
Local: Must be based in NYC and able to work in the family office three days a week
This role is perfect for someone who thrives on being a reliable right hand, loves organizing and supporting a busy household, and brings calm, order, and care to everything they do.