The Payroll Officer will provide support to various payrolls in Africa
Main Purpose of the Job
The role of the Payroll Officer is to provide payroll and HR support to the Head of HR Africa within ALS Chemex. The Payroll Officer must ensure the smooth running of the payroll for their regions.
Position in the Organisation
The Payroll Officer will be based in ALS Chemex SA Head Office in Johannesburg and will report to the Head of HR Africa.
Scope of the Job
The Payroll Officer will provide support to various payrolls in Africa. In addition, this role will be responsible for the administration of employee benefits, daily queries, monthly & annual legislative reports, training employees on the ESS System, creating and maintaining hard copy personnel file for their regions.
The Payroll Officer will be responsible for, but not limited to the following:
Compliance
Practice the ALS Health and Safety Foundation Standards
Practice the ALS company core values
Abide by the ALS company policies and procedures
Always abide by local legislative requirements
Payroll
Update and maintain the company payroll for South & West Africa on PaySpace
Ensure staff is paid correctly and timeously
Upload and maintain employee data on PaySpace
Respond to payroll queries from the various sites timeously
Assist staff with payroll queries and advice on UIF, taxes and leave
Train employees on the ESS system
Process and audit leave data
Time keeping management including the bio metrics system
Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS
Timeous preparation and payments of all 3rd parties as per country specific legislation
Preparation of monthly and annual reconciliations
Completion of monthly payrolls for ALS laboratories across South and West Africa
Ensure correct allocation of staff costs to general ledger accounts
Capture employee information regarding Employment Equity on PaySpace accurately
Assist HR on salary and benefit calculations
Develop personnel record keeping systems and implement across region
Audits
Responsible for statutory requirements, Tax, Social Security
Ensure company compliance for auditing purposes
Prepare for the annual financial audit and files thereof
Audit sites to ensure that the payroll comply with legislative requirements
Ensure all year end processes are timeously submitted
Adhere to all year-end financial procedures
Reports
Assist with the collation of quarterly statistic and skills and equity report submission
Create additional analyses and reports as requested by management
Compile key business metrics and report on them to management
Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company
Assist with the BBBEE report
Assist with the EE and WSPATR report
Submission of UIF and PAYE and other African region statutory reports
Risk Mitigation
Alert the Management to key emerging risk areas
Make input to improve risk mitigation strategies
Actively participate in crisis management activities as and when required
Systems
Creating and maintaining employee data on ERS system
Maintaining employee time sheets / scheduling
Creating and maintaining ALSTAR user accounts
Creating and maintaining IT user accounts
General
Always ensure the security of the office
Prepare employee induction and exit packs, including arranging entry, annual and exit medicals
Create new employee files
Assist with general HR administration
Assist with general HR filing
Assist general maintenance, ordering stationery
Manage the office lease agreements and office maintenance
Be part of the organization's company function committee assisting in planning and roll out
General office communication and queries
Adhoc travel and overtime will be required depending on business needs
Competencies required for the role are as follows:
Behavioural Competencies
Good interpersonal, planning and communication skills.
Maintain staff confidentiality.
Highly organised and flexible
Sound decision making and problem solving and preventive measures.
Demonstrates accountability and a team player.
Ability to investigate, resolve and respond to queries
Inspires and drives excellence in all aspects of work.
Qualifications (Non-negotiable)
A relevant payroll qualification
Minimum of three to five years' experience in payroll with experience processing payrolls for countries in Southeast Africa
Experience in remuneration and benefits
Knowledge of PaySpace payroll system is an advantage
Microsoft Office 365 suite
Fluent English (written and spoken)