Are you a legal assistant looking for a new home? Would you like to work with one of the top law firms in the US?
Are you a legal assistant looking for a new home? Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new opportunity in Boston! One of our favorite law firm clients is looking for a Legal Support Specialist (Business) for their Boston office. In this role, you would provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include:
Position responsibilities:
-Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product - Create and maintain files, including electronic files in iManage and Outlook - Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts department - Maintain timekeepers' calendar, including scheduling and coordinating virtual and in-person client and internal meetings, while proactively resolving scheduling conflicts - Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines - Enter time daily in IntApp and maintain appropriate records - Review, distribute, and process prebills - Perform audit letter process - Perform legal research as requested - Maintain timekeepers' CLE credits and bar admissions/renewals - Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm's travel policy - Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects - Copy and print documents that are not appropriate to send to the service center - Consistently use the CRM tool to support business development in the firm - Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients - Assist other timekeepers and team members, as needed - Work with, delegate and provide mentorship to practice team assistants as appropriate - Keep abreast of applicable software and procedural changes at the firm - Participate in pilot programs to test and improve technology or workflow enhancements. - Other duties as assigned or required Skills and experience: Required: - After orientation, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Available to work overtime, as required - 4+ years of administrative support experience in a law firm or legal department, preferably specializing in corporate or business practice Preferred: - Ability to navigate and interpret legal procedures and terminology effectively - Bachelor's degree or business college certificate Competencies: - Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team - Pro-actively prioritize work assignments and consistently meet deadlines - Delegate work effectively when necessary - Demonstrate initiative, diplomacy, and tact - Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication - Engage in a professional and polite manner with clients, colleagues, and others - Reliable, committed, organized, and punctual Solid compensation ($75 - $91k, depending upon experience) plus great benefits including health insurance. The work week would be 37.5 hours. Great team. Apply online or register with us at www.r-wgroup.com.