_{13th August, 2025}

Are you an EA/AA with law firm experience?    Do you enjoy supporting executives?     Would you like to work with one of the top law firms in the US?  If so, R & W Group has a great new opportunity!  One of our favorite law firm clients is looking for an Administrative Specialist in San Francisco.  In this role you would provide administration, organizational, technical, and project-based support to a Managing Partner, other attorneys, and other legal personnel time permitting.
 
Responsibilities include but are not limited to:

• Scheduling meetings and coordinating all aspects of those meetings, including but not limited to creating/editing PowerPoint slides and other information.
• Managing the Managing Partner's Outlook calendar.
• Coordinating in-person and video meetings; including reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e. laptop, projector, audio/video equipment), sending Outlook meeting requests, greeting clients, checking in guests in the lobby for large meetings, etc.
• Accurately coordinating travel arrangements via the firm's Travel department.
• Processing expenses in Emburse for expense reimbursements.
• Updating attorneys' contact lists as well as preparing, editing, and proofreading routine correspondence.
• Editing client prebills as directed and processing client billing in accordance with firm policies and procedures (in coordination with the Billing department).
• Assisting with ad hoc projects in coordination with other departments such as Finance & Accounting, Information Technology, Marketing, Talent, HR, etc. to accomplish assigned projects.
• Setting up new client matters; completing client label requests, requesting on-site/off-site client files from the firm's Information Governance and Conflicts & Client Intake departments.
• Performing a variety of administrative responsibilities to develop systems and processes to manage the work efficiently as well as providing general support as assigned.

Qualifications:

• Minimum of three (3) years of legal support experience in a professional work environment.
• Two-year degree or equivalent experience considered.
• Proficiency in Microsoft Office required including PowerPoint and Excel.  Proficiency in iManage or a comparable document management system is a plus.
• Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
• Demonstrate a high level of attention to detail and pride in high quality deliverables.
• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
• Strong interpersonal skills to build successful working relationships and to work within a team environment exhibiting the ability to collaborate effectively as well as work independently
• Exceptional client service, both internal and external.
• Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.  
• Ability to work additional hours, as necessary.

 
The anticipated base salary for this position is $67,500 to $95,000, depending upon experience. 
As a nonexempt position, this position is eligible for overtime.  The firm may provide a discretionary bonus annually.   Great benefits including health insurance.    Apply online or register with us at www.r-wgroup.com.  
 

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