_{02nd October, 2026}

Maternity Leave Contract | Start Date to Be Confirmed

Spire Recruitment is seeking a polished, highly organised Executive Assistant / Business Manager to support a successful and fast-paced real estate sales team in Melbourne’s inner south-east.

This is an excellent opportunity for an experienced real estate administrator, EA or business manager who enjoys being the operational backbone of a high-performing team. You will work closely with senior agents, ensuring the day-to-day running of the team is seamless, professional and client-focused.

This maternity leave contract offers a varied, hands-on role with genuine responsibility across administration, campaign coordination, client service, marketing and team operations.

The role:
Your days will be varied and will include:

• Providing high-level administrative and executive support to a busy sales team
• Managing calendars, appointments, meetings, reminders and team priorities
• Coordinating listing and sales campaign administration from appraisal through to settlement
• Preparing proposals, authority documentation, sales submissions and marketing materials
• Liaising with vendors, buyers, suppliers, photographers, stylists and internal departments
• Coordinating photography, floorplans, copywriting, online advertising, signboards and property launches
• Managing campaign timelines and ensuring all marketing deadlines are met
• Assisting with open-for-inspection preparation, buyer follow-up and database management
• Preparing reports, presentations, sales documents and correspondence
• Supporting team onboarding, inductions, events and general office operations where required
• Maintaining exceptional presentation, accuracy and a premium level of customer service

About you:
To succeed in this role, you will be proactive, calm under pressure and able to anticipate what needs to happen next. You will take pride in producing quality work and enjoy supporting a busy team in a professional, high-expectation environment.

Ideally, you will have:

• Previous experience as an Executive Assistant, Team Assistant, Sales Administrator, Business Manager or Office Manager
• Real estate sales administration experience is highly regarded
• Strong organisational skills and the ability to manage multiple priorities at once
• Excellent written communication, spelling and attention to detail
• A confident, warm and professional communication style
• Experience coordinating property marketing campaigns and external suppliers
• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
• Experience using real estate CRM systems and campaign platforms will be advantageous
• A proactive, solutions-focused approach with a high level of discretion and confidentiality
• A current Agent’s Representative Certificate or willingness to obtain one, if required

What’s on offer:

• Maternity leave contract with a highly regarded Melbourne real estate business
• A central Albert Park location
• The opportunity to work with an experienced, successful and supportive sales team
• A busy, varied role with exposure to premium property campaigns
• Competitive remuneration, commensurate with experience
• Potential for the role to evolve beyond the initial contract period

If you are an experienced real estate EA, business manager or administrator looking for your next opportunity in a polished and high-performing environment, we would love to hear from you.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Sara 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

Check out our website:  www.spirerecruitment.au

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