_{02nd October, 2026}

Executive Assistant – Leading Property Professional Melbourne

Our client is a highly regarded and fast-growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne’s prestige real estate market.

An exciting opportunity has become available for an experienced, polished and highly organised Executive Assistant to support a successful Managing Director. This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.

You will work closely with a high-performing leader and play an integral role in ensuring the day-to-day operation runs seamlessly. This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.

The role:
Your responsibilities will include:

• Providing high-level administrative and executive support to the Managing Director
• Managing a busy diary, appointments, meetings, travel and personal commitments
• Coordinating internal and external meetings, preparing agendas and following up action items
• Managing emails, correspondence, phone calls and stakeholder communication
• Assisting with the preparation of presentations, reports, proposals and marketing material
• Supporting the coordination of property campaigns, events, client functions and team initiatives
• Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
• Managing office priorities, systems and general business administration
• Assisting with personal administration and ad hoc tasks as required
• Identifying opportunities to improve systems, processes and workflow efficiency

The ideal candidate:
To be successful in this role, you will have:

• Previous experience as an Executive Assistant, Personal Assistant or high-level Sales/Marketing Administrator
• Experience within real estate, professional services, luxury brands or a fast-paced client-facing environment will be highly regarded
• Exceptional organisational skills, with the ability to manage competing priorities and deadlines
• Strong written and verbal communication skills
• A polished, professional and confident presentation
• High attention to detail and a natural ability to follow through
• A proactive approach, strong initiative and the confidence to work independently
• Absolute discretion when handling confidential business and personal information
• Strong Microsoft Office skills and confidence using CRM systems, databases and digital platforms
• A genuine interest in property, client service and working within a high-performance environment

What’s on offer:
This is a rare opportunity to work closely with a respected property leader and become a key part of a growing Melbourne business.
You will be joining a supportive, energetic and ambitious team environment where your contribution will be valued. The role offers genuine variety, exposure to premium property, career progression and the opportunity to build a long-term executive support career.
A competitive salary package will be negotiated based on experience.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Sara 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

Check out our website:  www.spirerecruitment.au

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