_{24th March, 2026}

Spire Recruitment has partnered with a highly regarded commercial agency in Melbourne’s south-east to appoint an experienced Sales Administrator to support their busy Sales & Leasing team.
Why you’ll love this role:

• Well-established, reputable commercial firm with a strong market presence in the south-east corridor.
• Close-knit, professional team where you’ll be valued as the go-to administration expert.
• Full-time, permanent position with a modern office
• Broad, interesting mix of sales, leasing and marketing administration across commercial assets.

The opportunity:
Working alongside the Partners, Sales & Leasing Executives and the wider management team, you’ll take ownership of end-to-end administration for commercial sales and leasing transactions, as well as providing marketing support for campaigns. You’ll be the organised, detail-focused backbone of the department, ensuring documentation is accurate, deadlines are met and clients receive a seamless experience.

Key responsibilities:

• Prepare commercial leases, disclosure statements, surrenders, transfers, offers to lease and licence agreements.
• Draft and format letters, emails and general correspondence for the sales and leasing team.
• Prepare Heads of Agreement to purchase, Contracts of Sale for digital signature and commercial sale and leasing authorities.
• Report sales to relevant portals (PDOL) and monitor settlements, obtaining confirmation from solicitors and accounts.
• Finalise sales and leasing files, allocate DEFT numbers and track deposit payments.
• Conduct credit checks, company searches, tenant checks and title searches, recording owner details accurately.
• Maintain and update CRM tasks (including lease expiries and settlement dates) and manage key registers.
• Coordinate contracts for auctions, including printing, binding and electronic execution via DocuSign.
• Take sales meeting minutes and provide general administration support to Partners and the broader sales team.
• Assist with AML compliance administration.
• Provide marketing support including preparation of marketing/advertising schedules, printing IMs and brochures, and managing Google reviews.

About you:
You’re an experienced administrator who thrives in a fast-paced property or professional office environment and takes pride in getting the details right. You enjoy supporting a sales team, can juggle competing priorities and bring a calm, solutions-focused approach.

We’re looking for:

• Previous real estate office and/or strong office-based administration experience (commercial real estate experience highly regarded).
• Strong written and verbal communication skills and a confident phone manner.
• Solid computer skills (Word, Excel, Outlook) and experience with Adobe Pro and digital signatures.
• High attention to detail, time management and the ability to multi-task under pressure.
• A customer-service mindset and the ability to deal professionally with a wide range of stakeholders, including occasionally difficult personalities.
• Resilient, team-oriented approach with professionalism, integrity and a sense of humour.

Qualifications and checks:

• General administrative training and/or strong on-the-job experience in a similar role.
• Current Victorian Driver’s Licence and current (or willing to obtain) Victoria Police Check.
• Agent’s Representative Certificate is desirable but not essential.

Salary and how to apply:
A competitive salary package will be offered in line with experience, along with the opportunity to build your career within a high-performing commercial real estate environment.
 
If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you!   Click the apply now button to send your details through or call Sara 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

Check out our website:  www.spirerecruitment.au

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