Administration - Accounts | Jobs at Spire Recruitment

_{13th January, 2026}

Spire Recruitment has partnered with a long‑standing, highly regarded commercial real estate business to appoint an experienced Accounts & Administration all‑rounder. This is a permanent role, based in Melbourne’s south‑east, working 4 days per week with excellent stability and a supportive close‑knit team environment.

You will provide accounting support using MYOB alongside broader office administration, working closely with the General Manager and the trust accounting team. The position is ideal for someone who enjoys variety, autonomy and being the go‑to person in the office.

Key responsibilities:

General accounting in MYOB: enter purchase invoices, process payments and prepare remittances.
Create and enter sales invoices, receipt payments and liaise with the sales team where required.
Check leasing files, finalise documentation and prepare follow‑up letters to clients.
Reconcile bank accounts and credit card statements accurately and within deadlines.
Enter marketing invoices, create related sales invoices and coordinate with relevant departments.
Assist with overflow tasks from the General Manager, including relief payroll support as needed.
Prepare and process trust‑related outgoings invoices and payments via EFT, BPAY and credit card.
Order office stationery, coordinate recycling and liaise with contractors such as cleaners.
Maintain office registers such as birthday lists, morning tea rosters and petty cash.
Provide general office support including overflow of phones and helping organise staff functions.

Skills and experience:

Previous experience in an office‑based accounts or bookkeeping role.
Practical experience using MYOB AccountRight or similar accounting software.
Strong accuracy and attention to detail, particularly with reconciliations and invoice processing.
Solid Microsoft Office skills, especially Word, Excel and Outlook.
Ability to manage competing deadlines and work calmly under pressure.
Clear written and verbal communication, with confidence dealing with internal stakeholders and suppliers.
Experience in real estate or trust accounting is desirable but not essential.
Certificate IV in Bookkeeping or similar qualification will be highly regarded.

Personal fit:

Organised and self‑motivated, able to work with minimal supervision.
A genuine team player who is ethical, honest and reliable.
Resilient, resourceful and comfortable in a small, collaborative office environment.
Professional, with a friendly manner and a good sense of humour.

If you like what you’ve read, and are ticking most of the boxes above, we would love to talk with you! Click the apply now button to send your details through or call Sara on 0406 440 709 or Alysia on 0433 415 525 for a confidential conversation today!

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